Redundancy consultation information letter template
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Supporting information
When you commence redundancy consultation, send this model letter to an employee to explain the redundancy process from start to finish.
It also includes the most frequently asked questions with answers. This gives the employee something to refer back to after the initial redundancy warning meeting and prevents a barrage of questions to the managers.
Redundancy consultation information letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Consultation pack
Throughout the course of the consultation process we will keep you informed at every stage of the process. This will be carried out through individual consultation meetings with your Line Manager or a member of the management team.
To assist the information process throughout the consultation we have produced a guide as follows which will hopefully answer some of the questions you may have at this stage.
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Whilst the consultation process is taking place you will remain on full pay.
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Advice will be available to help with writing a CV and putting application letters together should it be required.
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To be entitled to redundancy pay you must have two years continuous service.
Stage 1
Announcement of intended redundancies
All affected employees will attend a meeting and receive an individual letter explaining the proposal to consider redundancies or other alternatives to reduce the employment cost base.
During this meeting possible options will be discussed and there will be an opportunity to ask any questions.
Stage 2
Individual consultation meetings
Every employee will have a minimum of [one | two] consultation[s] with their Line Manager or a member of the management team; these will be held on a one-to-one basis.
The purpose of these meetings is to keep you fully informed of any progress being made by the company in their decision regarding reducing employment costs and also to give you the opportunity to ask any questions you may have throughout the process.
Stage 3
Confirmation of redundancies
In the unfortunate event that your position is to
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What is this for?
This Redundancy Consultation Information Letter serves as a comprehensive document to communicate essential details during redundancy consultations.
It provides employees with information on the redundancy process, including timelines, selection criteria, and support available.
This letter ensures transparency, keeping employees informed and engaged throughout the consultation process, fostering a fair and respectful approach to workforce changes.
Extended guidance
Employment law compliance
You must consult with your employees before finalising any redundancies.
If you do not hold genuine and meaningful consultation before making redundancies, employees could claim to an employment tribunal for unfair dismissal.
Consultation is when you talk and listen to affected employees. In collective consultation you also consult with their representatives.
You should use consultation to try and agree actions wherever possible, for example the selection criteria.
During consultation, you should discuss:
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the changes that are needed, what you plan to do, and why
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ways to avoid or make fewer redundancies
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the skills and experience needed for the future
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the criteria for selecting employees for redundancy
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any concerns employees may have
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how you can support and arrange time off for affected employees, for example to update their CVs and get training
You do not need to reach an agreement for consultation to end. Consultation should be meaningful and you should be able to show you have genuinely considered any suggestions or points made by each employee, even if you do not accept them.
Documentation sequence
Notice of a possible redundancy letter template
If you are considering a possible redundancy, send this model letter template to provide notice of the situation and the reasons why it is under consideration.
Redundancy questionnaire form template
Our Redundancy Questionnaire Form template gathers essential information from employees, ensuring thorough understanding and compliance.
