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Management document package
Absence document library

Concern over absence letter template

When to use it

A model concern over absence letter template which is in line with best practice, contains clear and effective wording, and is easy to edit.

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],


It has come to my attention that you have recently had several absences from work. Regular attendance is required of all employees of [insert employers name]. Poor attendance decreases productivity and places an unnecessary burden on your colleagues. We have discussed attendance and lateness issues in the past, and I am writing this letter because your attendance has not improved since our discussion.

Since [insert date], you have had [insert number] absences occur

The full Concern over absence letter template will be available once purchased.

Reviewed 1 May 2022

Absence explained

Absence can come in many forms, some unavoidable (emergencies), some vital (family, holidays - for wellbeing), some manageable (education, long term absences), and some unwanted (such as absenteeism - short term sickness). It refers to any time taken off work by an employee and is usually categorised into authorised and unauthorised absence.

Authorised absence refers to absence approved by someone with permission to do so, and includes annual leave, time off in lieu (TOIL), reasonable sick leave, and parental leave.

Unauthorised absence occurs when the employee is not given permission for absence, or is not given permission after it has occurred, and can include long-term sick leave without reasonable supporting evidence, persistent lateness, or holiday not being agreed in line with the Company's policies.