Policies, contracts, letters, guidance and HR support tools for UK employers.
View full library
Job descriptions can help identify particular skills or abilities that are necessary for a position or the environmental pressures that apply to the position. A good job description tells the applicant what the position may involve or require.
This job description includes who the employee will report to, the role's main duties, the skills and experience required, Key Performance Indicators (what does good look like?), Company core values that the employee is expected to live, and career path information.
Job title:
Department:
Reports to:
Job purpose
State the overall purpose of the role e.g. to provide secretarial and administration support to the management team and act as a first point of contact for clients contacting the office.
Responsibilities
[Provide information about the duties the employee will be expected to undertake. You may also wish to state the expected time spent on each
To view in full, make a purchase
For more value, this is also found in our Full library and Job design templates toolkit
The purpose of a job description is to clearly define the duties, responsibilities, qualifications, and requirements of a particular job. It serves as a tool to communicate the expectations of the employer to potential candidates and to employees who are hired for the job. A job description provides a detailed understanding of what the job entails, what skills and knowledge are required to perform the job successfully, and what the performance expectations are.
Job descriptions can also be used to:
Attract the right candidates: A well-written job description can help attract candidates who possess the necessary skills, experience, and qualifications for the job.
Set expectations: A job description helps set clear expectations for what the employee is expected to accomplish and what the performance standards are.
Facilitate performance management: A job description provides a basis for evaluating employee performance and determining whether an employee is meeting the expectations of the job.
Aid in career development: Employees can use the job description as a reference to identify areas where they can improve their skills and competencies and progress in their careers.
Overall, a job description serves as a critical tool in ensuring that the right person is hired for the job, and that the employee is equipped with the necessary information to perform the job successfully.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Job description form, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Person Specification Form Template streamlines the process of outlining the essential skills, qualifications, and attributes required for a specific job role, ensuring accurate candidate evaluation.
A job advert is used to post jobs and helps standardise them across a business.
When using this Job description form, employers should consider the relevant UK employment legislation, Acas guidance and their own HR policies and procedures, including:
Here are some UK employment legislations that are relevant to implementing a job description:
Equality Act 2010: This legislation prohibits discrimination in recruitment, promotion, and training on the basis of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
National Minimum Wage Act 1998: This legislation sets out the minimum wage rates that employers must pay their employees.
Working Time Regulations 1998: These regulations set out the limits on working hours, rest breaks, and annual leave entitlements.
Health and Safety at Work etc. Act 1974: This legislation places a duty on employers to ensure the health, safety, and welfare of their employees.
Data Protection Act 2018: This legislation regulates the processing of personal data and sets out the responsibilities of employers in handling employee data.
The Flexible Working Regulations 2014: These regulations provide the right for eligible employees to request flexible working arrangements, such as working from home or flexible hours.
The Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law and protects the rights of employees, including the right to a fair trial, the right to privacy, and the right to freedom of expression.
It is important for employers to understand and comply with these and other relevant employment legislations when implementing a job description to ensure that their policies and practices are in line with the law.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Job description form template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing job design processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Job design toolkit
10 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Recruitment library
130 templates
Full library
776 templates