Mediation meeting outcome letter template
Template implementation:
Legal compliance
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Document sequence
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Best practice timings
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Our Outcome of Mediation Meeting Letter Template streamlines documenting mediation outcomes, preventing disputes, and ensuring clear understanding for both parties.
Use this letter to confirm the outcome of a mediation meeting between two employees who's work relationship has declined. Mediation should aim to create a 'working contract' between the two parties to ensure that good behaviour is maintained, and to allow monitoring for further issues.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Outcome of mediation
I am writing to confirm the agreement that you made with [name] during your meeting with [chair] on [date].
During the mediation meeting you and [name] made an agreement to maintain a professional working relationship with each other. This letter serves as confirmation for you of that agreement, which has also been confirmed in writing to [name].
During the mediation meeting, the parties discussed the following issues [List of issues discussed]. We are pleased to confirm that the following agreements were reached:
- [List of agreements reached during the mediation].
We believe that
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Legal compliance
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The ACAS Code of Practice on Disciplinary and Grievance Procedures: This code provides guidance on handling disciplinary and grievance issues in the workplace, including the use of mediation. The code recommends that employers provide a written record of any agreements reached during mediation.
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The General Data Protection Regulation (GDPR): This legislation regulates the processing of personal data and sets out individuals' rights regarding their data. If any personal data is included in an Outcome of Mediation Meeting Letter Template, employers must comply with GDPR requirements regarding data protection, storage, and sharing.
What is this for?
The Outcome of Mediation Meeting Letter Template provides a written record of the mediation outcome, summarising points of discussion, agreements reached, and next steps. It serves as evidence of agreements and helps prevent misunderstandings and future disputes.
The letter brings closure to the mediation process, documenting the resolution and clarifying each party's rights and obligations. Its formal record ensures both parties have a clear understanding of the outcome, facilitating a positive way forward.
Document sequence
Mediation meeting script
Our Mediation Meeting Script template guides facilitators through structured conversations, promoting effective communication and resolution during mediations.
Best practice timings
Best practice for using the Mediation meeting outcome letter template, including key actions before, during, and after implementation.
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| Step | Description | Responsibility | Timing |
| 1 | Initiate the mediation process and schedule the meeting | HR/Supervisor | As issues arise |
| 2 | Conduct the mediation meeting with both parties present | Mediator | Within a few days |
| 3 | Facilitate open communication and identify potential solutions | Mediator | During the meeting |
| 4 | Reach an agreement and document the outcomes of the mediation | Mediator | After the meeting |
| 5 | Issue the Outcome of Mediation Meeting Letter to both parties | HR | Within a week |
