Confirmation of job transfer letter template
Our Job Transfer Confirmation Letter template assures a clear and formal communication, fostering employee confidence in successful transitions.
- 1 page / 118 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Confirmation of job transfer letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of transfer
[Further to your recent [interviews|discussions] ]I am pleased to confirm your transfer to the role of [role] reporting to the [line manager].
The following Terms and Conditions of your employment have been updated:
- Your
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A Confirmation of Job Transfer Letter confirms the details of an employee's transfer from one position to another within the same company or organisation.
The letter typically includes important details such as the employee's new job title, job description, start date, and location. It may also provide information on the terms and conditions of employment, such as salary, benefits, and work schedule.
In addition to providing the employee with the details of their transfer, the Confirmation of Job Transfer Letter serves as an official record of the transfer for the company's personnel files.
The letter should be written in a clear and professional manner, outlining the relevant details of the transfer. It should be delivered to the employee in a timely manner to ensure that they have ample time to prepare for their new role. It is also important to ensure that any other relevant departments, such as payroll or IT, are notified of the transfer.
Overall, the Confirmation of Job Transfer Letter serves as an important communication tool for both the employee and the company, providing clarity and transparency on the details of the employee's new position.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Confirmation of job transfer letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
