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Management document package
Absence document library

Long term absence review meeting invitation letter template

When to use it

Use this template to invite an employee on long term sick to a formal meeting to discuss their absence, what support they may need to facilitate a return to work, and document any adjustments that would be beneficial when they return.

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

ABSENCE REVIEW

I refer to your current absence from work which began on [DATE]. At this time you are currently signed off work until [DATE].

As you have been absent for [NUMBER] month[s] OR As [EVENT - e.g. I have now received a copy of your latest occupational health report] I would like to arrange a meeting with you on [DATE] at [TIME/LOCATION]. The aim of this meeting is to: [Select appropriate points from below depending on the nature of the absence and what needs to be covered]

  • Obtain an update on your current health & the level of progress made since the start of the absence (if any)
  • Discuss the likely duration of your absence
  • Explore any supports or adjustments which may assist a return to work
  • Discuss whether or not a referral to Occupational Health

The full Long term absence review meeting invitation letter template will be available once purchased.

Reviewed 1 May 2022

Absence explained

Absence can come in many forms, some unavoidable (emergencies), some vital (family, holidays - for wellbeing), some manageable (education, long term absences), and some unwanted (such as absenteeism - short term sickness). It refers to any time taken off work by an employee and is usually categorised into authorised and unauthorised absence.

Authorised absence refers to absence approved by someone with permission to do so, and includes annual leave, time off in lieu (TOIL), reasonable sick leave, and parental leave.

Unauthorised absence occurs when the employee is not given permission for absence, or is not given permission after it has occurred, and can include long-term sick leave without reasonable supporting evidence, persistent lateness, or holiday not being agreed in line with the Company's policies.