Policies, contracts, letters, guidance and HR support tools for UK employers.
View full libraryIf you are sponsoring training, use this model letter to inform an employee that repayment of the cost is required if they resign before or shortly after it is complete.
You have the option to 'split' the cost, or commit to pay the full amount. Depending on which, update the appropriate wording.
If you are managing employee learning and development, the toolkit brings together practical HR templates covering training needs, planning, development, application and evaluation.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Further to your request to pursue training on the [name of course], I am pleased to inform you that [Company] will contribute toward the cost of the training.
The minimum contribution from [Company] will be £[amount] per academic year for the duration of the training, and the maximum amount that you will be required to pay is £[amount] per academic year for the duration of the training.
The contribution from you will be required to be paid to [Company] by bank transfer no later than [14 | 30] days after the payment of the course to the [College | University].
A review will be held on an annual basis to determine whether the business is able to increase its level of financial support to you for each academic year.
You will appreciate that the cost of the training is substantial and the organisation will
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A Training Cost Repayment Agreement Letter outlines terms for employees to repay training costs if they leave within a specified time.
It includes the amount, payment terms, consequences of non-payment, and legal rights.
This letter ensures clear understanding and compliance with the agreement.
Use these best practice actions, recommended timescales and process stages to understand when and how the Training cost repayment agreement letter should be used, helping ensure each step is handled consistently and appropriately documented.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Training cost repayment agreement letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
It struck a good balance between being professional and sounding like something we would actually send. It gave us a useful reference when checking the final correspondence. The relevant points were already laid out, which made the final check much quicker.
It helped us get the tone right without making the letter feel stiff. We found the balance of detail about right.
How this content is developed and reviewed
The Training cost repayment agreement letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing learning and development HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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