Training cost recovery on resignation letter template
Supporting information
Our Training Cost Recovery on Resignation Letter template outlines the terms for reimbursing training costs, promoting transparency and a clear agreement.
Training cost recovery on resignation letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
We are in receipt of your letter of resignation dated [date] and note that you have given [one month's] notice to terminate your employment with us. That means that your contract of employment will terminate on [date].
[In accordance with clause [number] of your contract of employment/Under the agreement that you entered into on [date] ], a copy of which is attached, [Company] requires you to repay the cost of training on [details] if you leave employment during the training or during a specified period after the training has ended.
[In your case, the relevant training [is still taking place/took place on [dates of training], so the termination of your employment is within [one month/three months] of the date of completion of the training. This means that [Company] is entitled to recover the full training costs of £[amount] from you.]
[OR
In your case, the relevant training [took place on [dates of training], so the termination of your employment is within [one month/three months] of the date of completion of the training. This means that [Company] is entitled to recover a percentage of the training costs from you. The total amount of the training was £[amount]. This means that the organisation is entitled to recover £[amount] from you.]
[We believe that the best way to proceed would be for [Company] to exercise its [contractual right/right under the agreement that you entered into on [date]] to recover the amount in a single instalment by way of a direct payment from you. As a result, we propose to deduct the sum of £[amount] from your final salary payment to reflect the recovery of these costs.]
[As your final salary payment will not be sufficient to meet the full amount owed, we require you to repay the outstanding balance of £[amount] to us within [one month] of the date of termination of your employment.]
[OR
As the total amount of the repayment required under the [organisation's contractual right/agreement that you entered into on [date] ] is significant, we suggest that we recover this sum from you in instalments, with the first payment taken from your final salary payment, followed by a series of direct payments from you at the rate of £[amount] per [week/month] from [week/month of first repayment] to [week/month of last repayment]. We have set out a proposed repayment schedule below.
If you agree, please sign and return one copy of this letter as soon as possible and in any event by no later than [date] to [name] and arrange for the payments to be made to [details of Company's bank account].]
If you wish to discuss any aspect of this letter, for example possible alternative means of repaying the amount owed, please do not hesitate to contact [name].
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Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
A Training cost recovery on resignation letter is a letter that an employer sends to an employee who has resigned, informing them of the company's policy regarding the recovery of training costs incurred by the company for the employee's training and development.
In some cases, an employer may have invested in an employee's training or development, such as paying for a course or professional qualification, and may have a policy that requires the employee to repay some or all of the training costs if they leave the company within a certain period of time.
The Training cost recovery on resignation letter typically outlines the specific amount of training costs that the company is seeking to recover from the employee, and the payment terms and conditions. The letter may also provide information on the employee's legal rights in relation to the recovery of training costs and any deductions from their final pay.
Employment law compliance
Here are some key UK employment legislation that employers must comply with when implementing a Training cost recovery on resignation letter:
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The Employment Rights Act 1996: This outlines the statutory rights that employees have with regard to deductions from wages, including the right to receive written notice of any proposed deductions. Employers must ensure that any proposed training cost recovery deductions are in compliance with the provisions of this Act.
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The Equality Act 2010: This prohibits discrimination on the grounds of age, gender, race, religion, disability, and other protected characteristics in relation to training and development opportunities. Employers must ensure that any training cost recovery policies do not result in discriminatory treatment.
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The Data Protection Act 2018: This sets out the legal requirements for the collection, use, and storage of personal data, including information about training costs and cost recovery policies. Employers must ensure that they are complying with the provisions of this Act when collecting and storing employee data.
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The Apprenticeships, Skills, Children and Learning Act 2009: This sets out the legal requirements for apprenticeships and skills development, including the provision of training to employees. Employers must ensure that any training cost recovery policies are in compliance with the provisions of this Act.
Overall, employers must ensure that they are complying with all relevant employment legislation when implementing a Training cost recovery on resignation letter, and that any training cost recovery policies are fair, reasonable, and do not result in discriminatory treatment.
Documentation sequence
Resignation acceptance letter template
If an employee resigns, issue this model resignation acceptance letter to provide specific end of contract information, such as the date of their last day of work.
