Your browser does not support JavaScript

Training cost recovery on resignation letter template

3 min read
£ 15
Or, upgrade to our Learning and development toolkit

Our Training Cost Recovery on Resignation Letter template outlines the terms for reimbursing training costs, promoting transparency and a clear agreement.

We also have budget-friendly bundles featuring this template:

What is a Training cost recovery on resignation letter?

A Training cost recovery on resignation letter is a letter that an employer sends to an employee who has resigned, informing them of the company's policy regarding the recovery of training costs incurred by the company for the employee's training and development.

In some cases, an employer may have invested in an employee's training or development, such as paying for a course or professional qualification, and may have a policy that requires the employee to repay some or all of the training costs if they leave the company within a certain period of time.

The Training cost recovery on resignation letter typically outlines the specific amount of training costs that the company is seeking to recover from the employee, and the payment terms and conditions. The letter may also provide information on the employee's legal rights in relation to the recovery of training costs and any deductions from their final pay.

Training cost recovery on resignation letter template
training cost recovery on resignation letter template

What legal and best practice aspects should employers be aware of?

Here are some key UK employment legislation that employers must comply with when implementing a Training cost recovery on resignation letter:

  • The Employment Rights Act 1996: This outlines the statutory rights that employees have with regard to deductions from wages, including the right to receive written notice of any proposed deductions. Employers must ensure that any proposed training cost recovery deductions are in compliance with the provisions of this Act.

  • The Equality Act 2010: This prohibits discrimination on the grounds of age, gender, race, religion, disability, and other protected characteristics in relation to training and development opportunities. Employers must ensure that any training cost recovery policies do not result in discriminatory treatment.

  •  

    The Data Protection Act 2018: This sets out the legal requirements for the collection, use, and storage of personal data, including information about training costs and cost recovery policies. Employers must ensure that they are complying with the provisions of this Act when collecting and storing employee data.

     

  • The Apprenticeships, Skills, Children and Learning Act 2009: This sets out the legal requirements for apprenticeships and skills development, including the provision of training to employees. Employers must ensure that any training cost recovery policies are in compliance with the provisions of this Act.

Overall, employers must ensure that they are complying with all relevant employment legislation when implementing a Training cost recovery on resignation letter, and that any training cost recovery policies are fair, reasonable, and do not result in discriminatory treatment.

Training cost recovery on resignation [Delete this line]


[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

We are in receipt of your letter of resignation dated [date] and note that you have given [one month's] notice to terminate your employment with us. That means that your contract of employment will terminate on [date].

[In accordance with clause [number] of your contract of employment/Under the agreement that you entered into on [date] ], a copy of which is attached, [Company] requires you to repay the cost of training on [details] if you leave employment during the training or during a specified period after the training has ended.

[In your case, the relevant training [is still taking place/took place on [dates of training], so the termination of your employment is within [one month/three months] of the date of completion of the training. This means that [Company] is entitled to recover the full training costs of £[amount] from you.]

[OR

In your case, the relevant training [took place on [dates of training], so the termination of your employment is within [one month/three months] of the date of completion of the training. This means that [Company] is entitled to recover a percentage of the training costs from you. The total amount of the training was £[amount]. This means that the organisation is entitled to recover £[amount] from you.]

[We believe that the best way to proceed would be for [Company] to exercise its [contractual right/right under the agreement that you entered into on [date]] to recover the amount in a single instalment by way of a direct payment from you. As a result, we propose to deduct the sum of £[amount] from your final salary payment to reflect the recovery of these costs.]

[As your final salary payment will not be sufficient to meet the full amount owed, we require you to repay the outstanding balance of £[amount] to us within [one month] of the date of termination of your employment.]

[OR

As the total amount of the repayment required under the [organisation's contractual right/agreement that you entered into on [date] ] is significant, we suggest that we recover this sum from you in instalments, with the first payment taken from your final salary payment, followed by a series of direct payments from you at the rate of £[amount] per [week/month] from [week/month of first repayment] to [week/month of last repayment]. We have set out a proposed repayment schedule below.

If you agree, please sign and return one copy of this letter as soon as possible and in any event by no later than [date] to [name] and arrange for the payments to be made to [details of Company's bank account].]

If you wish to discuss any aspect of this letter, for example possible alternative means of repaying the amount owed, please do not hesitate to contact [name].

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Direction

The Training cost recovery on resignation letter template is issued by an employer
Employer
Issue path
The Training cost recovery on resignation letter template is issued to an employee
Employee

Timing

Upon an employee resignation, where training costs are still owed.

Sequence

Previous step
Letters
Resignation acceptance letter template

If an employee resigns, issue this model resignation acceptance letter to provide specific end of contract information, such as the date of their last day of work.

This step
Training cost recovery on resignation letter template

Related articles

Why buy our Training cost recovery on resignation letter template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get a process flowchart to help you adhere to best practice.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Supporting Menopausal Employees and Avoiding Legal Risk
Thu, 22 Feb 24

Supporting Menopausal Employees and Avoiding Legal Risk

Guidance for Employers

The recent announcement from the Equality and Human Rights Commission (EHRC) clarifying the legal obligations surrounding menopause in the workplace has sparked important conversations...