Exit interview questions form template

Use

If an employee is leaving, use this model form template in an exit interview to ask questions about their experience, and their reasons for leaving the organisation.

There is no legal requirement to conduct an exit interview, but they can provide you with some useful information about underlying issues within your organisation.

• The Exit interview questions form template should be actioned / delivered no later than 1 week before the employee leaves the organisation.

• It is sent / delivered by an employer / HR team to an employee.

Workflow

Check which resources should be implemeted before and/or after the Exit interview questions form template, to understand the workflow.

Exit interview meeting script

Our Exit Interview Meeting Script Template streamlines the process, ensuring comprehensive feedback and valuable insights for organisational improvement.

Exit Interview Summary Report

Use this if you require a robust and practical Exit Interview Summary Report template.

Timing

Follow these best practice actions to get the most from the Exit interview questions form template, guiding you before, during, and after implementation:

Example

Scenario: Implementation of Exit Interview Questions Form

ABC Limited, a UK-based company, recognises the importance of gathering feedback from departing employees through exit interviews. HR Manager Sarah leads the implementation of an Exit Interview Questions Form, ensuring that HR conducts all exit interviews to maintain confidentiality and enable departing employees to discuss issues openly.

Initiating the Process

Sarah initiates the process by developing the Exit Interview Questions Form in collaboration with HR staff. The form aims to gather comprehensive feedback on various aspects of the employee experience, including reasons for leaving, overall satisfaction levels, and suggestions for improvement.

Form Development

Sarah and the HR team design the Exit Interview Questions Form, tailoring it to ABC Limited's culture and values. The form includes open-ended questions that allow departing employees to express their thoughts freely and confidentially. It also incorporates questions about the employee's interactions with their manager and any issues they may have encountered.

Rollout and Implementation

Once the Exit Interview Questions Form is finalised, Sarah ensures that HR staff are trained on how to administer the form effectively. She communicates clear instructions for scheduling and conducting exit interviews and establishes protocols for maintaining confidentiality throughout the process.

Monitoring and Evaluation

Sarah monitors the effectiveness of the Exit Interview Questions Form by reviewing the feedback gathered from departing employees. She analyses the data to identify common themes and trends, which are then used to inform strategic decisions and improve the employee experience.

Reporting and Action Planning

Sarah prepares reports summarising the findings from exit interviews and presents them to senior management. Together, they develop action plans to address any issues identified and implement changes to enhance employee retention and satisfaction.

Continuous Improvement

Sarah iteratively updates the Exit Interview Questions Form based on feedback from departing employees and changes in organisational needs. She ensures that the form remains relevant and effective in capturing valuable insights that drive continuous improvement.