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Our Exit Interview Meeting Invitation Letter template streamlines the process, ensuring a smooth and professional communication with departing employees.
Use this model letter to invite an employee to an exit interview where you can gather information about their experience and reasons for leaving the organisation.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Invitation to exit interview
Further to your recent resignation, you are invited to attend an exit interview with [name] on [date] at [time], which is to be held at [venue].
The purpose of the
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For more value, this is also found in our Full library and Exit Interview templates toolkit
The exit interview letter invites the employee to a meeting where they can share feedback about their work experience and the company.
It includes meeting details and topics to be discussed to help the employer gather insights for improvement and foster a positive exit experience.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Exit interview meeting invitation letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If an employee resigns, issue this model resignation acceptance letter to provide specific end of contract information, such as the date of their last day of work.
Our Exit Interview Meeting Script Template streamlines the process, ensuring comprehensive feedback and valuable insights for organisational improvement.
Use these best practice actions, recommended timescales and process stages to understand when and how the Exit interview meeting invitation letter should be used, helping ensure each step is handled consistently and appropriately documented.
There is no legal requirement to conduct an exit interview, but they can provide you with some useful information about underlying issues within your organisation.
The employee has a right to decline the invitation to the exit interview.
The exit interview should be conducted in a private and confidential setting.
The employer should not use the exit interview to discriminate against the employee.
The employer should not use the exit interview to coerce the employee into signing a waiver or release of claims.
The employer should ensure that the employee's personal data is handled in accordance with data protection legislation.
The employer should be prepared to address any concerns or complaints raised by the employee during the exit interview.
The employer should provide the employee with information on any post-employment obligations, such as restrictive covenants or confidentiality agreements.
The employer should consider the timing and scheduling of the exit interview to ensure that it does not interfere with the employee's final days of work or transition to a new job.
An exit interview should not be held on the employee's last day as they may be somewhat disengaged at that point and honest feedback may not be as forthcoming; aim to hold the interview a week before they leave.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Exit interview meeting invitation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing exit interview processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Exit Interview toolkit
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