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Disciplinary investigation no further action letter template

Reading time 3 minutes (inc. support info). Reviewed 07/05/2023.
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Our Disciplinary Investigation No Further Action Letter Template provides closure, informing employees of the investigation outcome with clarity and fairness.

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What is a Disciplinary investigation no further action letter?

The purpose of a Disciplinary Investigation No Further Action Letter Template is to provide a standard and formal way for employers to notify an employee that a disciplinary investigation has been conducted and that no further action will be taken against them. The template serves as a starting point for drafting a letter that outlines the findings of the investigation and provides the employee with an explanation for why no further action is necessary.

Using a Disciplinary Investigation No Further Action Letter Template can help ensure that the letter is clear, professional, and provides all the necessary information for the employee to understand the outcome of the investigation.

Overall, the purpose of a Disciplinary Investigation No Further Action Letter Template is to provide closure for both the employer and employee following a disciplinary investigation. By using a template, employers can ensure that the letter is clear, professional, and meets the necessary legal and ethical requirements for informing an employee of the outcome of a disciplinary investigation.

Disciplinary investigation no further action letter template
disciplinary investigation no further action letter template

What legal and best practice aspects should employers be aware of?

Here are some key UK employment legislations that support the implementation of a disciplinary investigation no further action letter:

  • Employment Rights Act 1996: This legislation provides guidance on how employers should handle disciplinary and grievance procedures in the workplace. The Act requires employers to follow a fair and consistent procedure when taking disciplinary action against an employee, including conducting an investigation before taking any action.

  • ACAS Code of Practice: This Code provides employers with guidance on how to handle disciplinary and grievance procedures in the workplace. The Code emphasises the importance of conducting a thorough and impartial investigation before taking any disciplinary action.

  • Data Protection Act 2018: This legislation requires employers to handle personal data in a fair and transparent manner. This means that any investigation must be conducted in accordance with data protection principles and the employee's rights to privacy and data protection must be respected.

  • Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law. This includes the right to a fair hearing, which means that employees have a right to be informed of the outcome of any investigation and to receive a clear explanation for why no further action will be taken.

  • Trade Union and Labour Relations (Consolidation) Act 1992: This legislation provides employees with the right to be accompanied by a trade union representative or a workplace colleague at any disciplinary hearing. This helps to ensure that employees are supported and have someone to help present their case during an investigation.

Overall, these legislations support the implementation of a disciplinary investigation no further action letter in the UK workplace, ensuring that employers follow a fair and consistent procedure when conducting an investigation and informing an employee of the outcome.

Disciplinary investigation no further action [Delete this line]


[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Confirmation of no further action

I am pleased to tell you that the organisation has determined that no disciplinary procedures will be initiated in response to [the notification of an investigation that we sent you] or [the investigatory meeting] on [date] due to your alleged conduct.

[I also refer to your suspension from duty, which took effect on [date]. Your suspension is lifted immediately, and we look forward to seeing you back at work on [date].]

[However, we [decided during the meeting] or [believe] that you should still attempt to improve your conduct. In particular, [as previously mentioned], you must now improve your conduct in the following ways: [insert specifics].

[We will continue to keep tabs on your behaviour. We must also inform you that a repetition of similar misconduct, or any other type of misconduct, is likely to result in formal disciplinary action being taken against you. We hope that our conversations will result in an instant improvement in your behaviour, eliminating the need for such formal action.]

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Direction

The Disciplinary investigation no further action letter template is issued by an employer
Employer
Issue path
The Disciplinary investigation no further action letter template is issued to an employee
Employee

Timing

As soon as possible after the investigation is complete and a decision is made.

Sequence

Previous step
Forms
Investigation report form template

This is a template investigation report that an investigator may adapt to suit the particular circumstances of their investigation.

This step
Disciplinary investigation no further action letter template

Related articles

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