No further action letter template
Our no further action letter template offers a clear and fair way to inform employees of the outcome of an investigation, providing them with closure and transparency.
- 1 page / 124 words
- Instantly download as Word / PDF / plain text
- Suitable globally (check local legislation)
Save 30 mins drafting time, and reduce your risk.
No further action letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of no further action
[Further to the investigation meeting held on [date], at which you [were | were not] accompanied, ]I am writing to inform you that the organisation has decided not to initiate any disciplinary procedures with regards to [your
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A no further action letter is used to inform an employee that an investigation has been completed and no further action will be taken. The template provides a clear, professional format to outline the investigation's findings and explain why no action is the outcome.
Using this template ensures that the letter is well-structured, communicates the outcome effectively, and meets legal and ethical requirements, providing closure for both the employer and employee.
Direction:
Compliance
Compliance
This No further action letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: This legislation provides guidance on how employers should handle disciplinary and grievance procedures in the workplace. The Act requires employers to follow a fair and consistent procedure when taking disciplinary action against an employee, including conducting an investigation before taking any action.
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ACAS Code of Practice: This Code provides employers with guidance on how to handle disciplinary and grievance procedures in the workplace. The Code emphasises the importance of conducting a thorough and impartial investigation before taking any disciplinary action.
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Data Protection Act 2018: This legislation requires employers to handle personal data in a fair and transparent manner. This means that any investigation must be conducted in accordance with data protection principles and the employee's rights to privacy and data protection must be respected.
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Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law. This includes the right to a fair hearing, which means that employees have a right to be informed of the outcome of any investigation and to receive a clear explanation for why no further action will be taken.
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Trade Union and Labour Relations (Consolidation) Act 1992: This legislation provides employees with the right to be accompanied by a trade union representative or a workplace colleague at any disciplinary hearing. This helps to ensure that employees are supported and have someone to help present their case during an investigation.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the No further action letter template, to understand the workflow.
Investigation report form
A structured investigation report form template to record findings, evidence, and outcomes from workplace investigations consistently.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this No further action letter template for small businesses?
Yes. The No further action letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this No further action letter template compliant with 2025 UK employment law?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this No further action letter template for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the No further action letter template?
Yes. Once purchased, you'll be able to download the No further action letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need a full HR toolkit, not just the No further action letter template?
If you're looking for broader support, we also offer toolkits and library bundles that include the No further action letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
