No further action letter template
Our no further action letter template offers a clear and fair way to inform employees of the outcome of an investigation, providing them with closure and transparency.
- 1 page / 124 words.
- Last updated 21/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
No further action letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of no further action
[Further to the investigation meeting held on [date], at which you [were | were not] accompanied, ]I am writing to inform you that the organisation has decided not to initiate any disciplinary procedures with regards to [your
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A no further action letter is used to inform an employee that an investigation has been completed and no further action will be taken. The template provides a clear, professional format to outline the investigation's findings and explain why no action is the outcome.
Using this template ensures that the letter is well-structured, communicates the outcome effectively, and meets legal and ethical requirements, providing closure for both the employer and employee.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as soon as possible after the investigation is complete and a decision is made.
Compliance
Compliance
This No further action letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: This legislation provides guidance on how employers should handle disciplinary and grievance procedures in the workplace. The Act requires employers to follow a fair and consistent procedure when taking disciplinary action against an employee, including conducting an investigation before taking any action.
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ACAS Code of Practice: This Code provides employers with guidance on how to handle disciplinary and grievance procedures in the workplace. The Code emphasises the importance of conducting a thorough and impartial investigation before taking any disciplinary action.
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Data Protection Act 2018: This legislation requires employers to handle personal data in a fair and transparent manner. This means that any investigation must be conducted in accordance with data protection principles and the employee's rights to privacy and data protection must be respected.
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Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law. This includes the right to a fair hearing, which means that employees have a right to be informed of the outcome of any investigation and to receive a clear explanation for why no further action will be taken.
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Trade Union and Labour Relations (Consolidation) Act 1992: This legislation provides employees with the right to be accompanied by a trade union representative or a workplace colleague at any disciplinary hearing. This helps to ensure that employees are supported and have someone to help present their case during an investigation.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the No further action letter template, to understand the workflow.
Investigation report form
A structured investigation report form template to record findings, evidence, and outcomes from workplace investigations consistently.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The No further action letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
