No further action letter template
Our no further action letter template offers a clear and fair way to inform employees of the outcome of an investigation, providing them with closure and transparency.
No further action letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of no further action
[Further to the investigation meeting held on [date], at which you [were | were not] accompanied, ]I am writing to inform you that the organisation has decided not to initiate any disciplinary procedures with regards to [your
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Legal compliance
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Employment Rights Act 1996: This legislation provides guidance on how employers should handle disciplinary and grievance procedures in the workplace. The Act requires employers to follow a fair and consistent procedure when taking disciplinary action against an employee, including conducting an investigation before taking any action.
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ACAS Code of Practice: This Code provides employers with guidance on how to handle disciplinary and grievance procedures in the workplace. The Code emphasises the importance of conducting a thorough and impartial investigation before taking any disciplinary action.
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Data Protection Act 2018: This legislation requires employers to handle personal data in a fair and transparent manner. This means that any investigation must be conducted in accordance with data protection principles and the employee's rights to privacy and data protection must be respected.
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Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law. This includes the right to a fair hearing, which means that employees have a right to be informed of the outcome of any investigation and to receive a clear explanation for why no further action will be taken.
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Trade Union and Labour Relations (Consolidation) Act 1992: This legislation provides employees with the right to be accompanied by a trade union representative or a workplace colleague at any disciplinary hearing. This helps to ensure that employees are supported and have someone to help present their case during an investigation.
What is this for?
A no further action letter is used to inform an employee that an investigation has been completed and no further action will be taken. The template provides a clear, professional format to outline the investigation's findings and explain why no action is the outcome.
Using this template ensures that the letter is well-structured, communicates the outcome effectively, and meets legal and ethical requirements, providing closure for both the employer and employee.
Document sequence
Investigation report form template
This is a template investigation report that an investigator may adapt to suit the particular circumstances of their investigation.
