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Policy document package
Absence and attendance policy library

Absence (not holiday or sickness) policy

This policy sets expectations for both employer and employee if the employee needs to take time off work for reasons other than holiday or sickness.

Absence (not holiday or sickness)


The purpose of this policy is to cover rules for any employee needing to take time off work for reasons other than holiday or sickness.


This policy is applicable to all employees of [company name].

General principles

Religious holidays

Subject to complying with the relevant provisions as to notice and to the requirements of the Company's business, you will normally be allowed to use your annual leave entitlement to observe special religious holidays.

Jury service and other public duties

Should you be called up for jury service or required to attend court to give evidence as a witness, you must notify your line manager as soon as reasonably practicable. Time off work will normally be granted in these circumstances. You will be required to provide a copy of the court summons to support your request for time off work.

You have no contractual or statutory right to be paid for time not worked due to jury service or other related public duties. Any payment of salary made by the Company during this period is done so in its absolute discretion and will be subject to the deduction of any monies received from the court in respect of loss of earnings. You must therefore submit a claim to the court for loss of earnings and claim the full allowance available to you.

If on any day on which you attend court you are told that your services are not required, you must then return to work and report to your line manager before starting work.

Membership of the reserved arned forces

If you are a member of the reserved armed forces, you may use your paid annual leave entitlement to carry out your duties, provided you comply with the provisions relating to paid annual leave set out in the section on Holidays. The Company expects you to use your paid annual leave first before applying for further time off.

Otherwise, any further time off relatin

The full Absence (not holiday or sickness) policy will be available once purchased.

Reviewed 1 May 2022

More from the absence and attendance policy library

🗋 Absence improvement policy
🗋 Annual leave policy
🗋 Sick absence policy
🗋 Time off for dependants policy
🗋 Timekeeping policy
🗋 Unauthorised absence policy