External training sponsorship confirmation letter template
If you have an employee who will be undertaking external training, and the provider requires confirmation of sponsorship, issue this model letter template to them.
- 2 pages / 300 words.
- Last updated 13/04/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
External training sponsorship confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
We are pleased to confirm that we will be sponsoring your attendance at the [Name of Training Course/Program] which will be held at [Name of Training Provider] from [Start Date] to [End Date].
We believe that this training program will provide you with valuable skills and knowledge that will benefit both you and our organisation. The course covers a range of topics including [List of Training Topics] and is designed to help you develop the skills and knowledge necessary to perform your job more effectively.
As part of the sponsorship,
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An external training sponsorship confirmation letter is a letter that an employer sends to an employee who is being sponsored to attend an external training course or program. The letter confirms the details of the sponsorship and sets out the terms and conditions of the agreement.
The external training sponsorship confirmation letter is an important document that sets out the expectations and obligations of both the employer and the employee in relation to the sponsored training. It is important for both parties to carefully review and understand the terms and conditions of the agreement before signing and returning the letter.
It is usually delivered to the Employee by the Employer / HR.
Compliance
Compliance
This External training sponsorship confirmation letter template incorporates relevant UK laws and HR standards, including those listed below:
Here are some key UK employment legislation that employers must comply with when implementing an external training sponsorship confirmation letter:
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The Equality Act 2010: This legislation prohibits discrimination on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Employers must ensure that sponsorship opportunities are made available to all employees and that the selection process for sponsorship does not discriminate against any employees.
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The Apprenticeships, Skills, Children and Learning Act 2009: This sets out the legal requirements for apprenticeships and skills development, including the provision of training to employees. Employers must ensure that any sponsored training opportunities are in compliance with the provisions of this Act.
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The Employment Rights Act 1996: This outlines the statutory rights of employees in relation to training and development opportunities, including the right to request time off for training. Employers must ensure that employees are given the opportunity to participate in sponsored training programs and that the terms and conditions of any sponsorship agreement are fair and reasonable.
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The Data Protection Act 2018: This sets out the legal requirements for the collection, use, and storage of personal data, including information about sponsored training opportunities. Employers must ensure that they are complying with the provisions of this Act when collecting and storing employee data.
Overall, employers must ensure that they are complying with all relevant employment legislation when implementing an external training sponsorship confirmation letter, and that any sponsored training opportunities are made available to all employees on a fair and non-discriminatory basis.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the External training sponsorship confirmation letter template, to understand the workflow.
Training or study request agreement letter
If you have agreed to an employee request to sponsor external training or study, issue this model letter template to confirm the agreement.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The External training sponsorship confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
