Use of Artificial Intelligence AI language models at work policy template

What is this for?

The purpose of a policy for the use of Artificial Intelligence (AI) language models at work such as ChatGPT and Bard is to establish guidelines and expectations for the appropriate use of the technology in the workplace. The policy aims to ensure that employees use AI in a professional, ethical, and responsible manner that aligns with the organisation's goals and values.

By establishing a policy, organisations can provide clear guidance to their employees on how to use AI language models effectively while avoiding any negative impact on the organisation or its customers. The policy can also help to protect the organisation from legal liability, by establishing clear rules for the handling of confidential or sensitive information, and setting expectations for ethical behaviour.

Moreover, a policy for the use of AI language models can contribute to a positive workplace culture by creating a more inclusive and respectful environment. This can be achieved by addressing issues such as bias, security, confidentiality, and professionalism, and providing employees with clear guidelines for their behavior.

Overall, a policy for the use of AI language models at work is a crucial step in ensuring that employees use the technology appropriately, ethically, and in a manner that supports the organisation's objectives while protecting its customers' interests.

• The Equality Act 2010: This legislation prohibits discrimination on the grounds of protected characteristics, such as age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, and pregnancy and maternity. When implementing an AI language models policy, organisations should ensure that it does not unfairly impact any group of employees based on their protected characteristics.

• The Data Protection Act 2018 and the General Data Protection Regulation (GDPR): These legislations govern the collection, processing, and storage of personal data. Organisations should ensure that their AI language models policy complies with these laws by outlining the procedures for handling and protecting personal data shared through AI.

• The Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law. The act guarantees employees' right to privacy and data protection. Organisations should ensure that their AI language models policy does not infringe on employees' rights to privacy.

• The Health and Safety at Work etc. Act 1974: This legislation requires employers to ensure the health, safety, and welfare of their employees. When implementing an AI language models policy, organisations should consider the potential risks associated with using the technology and take steps to mitigate them.

• The Employment Rights Act 1996: This legislation establishes the minimum employment rights of UK employees, such as the right to a written statement of terms and conditions and the right to request flexible working. Organisations should ensure that their AI language models policy does not infringe on these rights.