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A Privacy notice for a new starter form explains how personal data is collected, used, and protected in compliance with data protection laws.
We are committed to protecting the privacy of your personal data, in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).
This privacy notice explains how we collect, use and protect your personal information when you complete our New Starter Personal Details Form.
What information do we collect?
The personal information we collect may include your name, address, date of birth, contact details, employment history, education and training, emergency contact details, and any other information that you provide to us.
Why do we collect your information?
We collect your information in order to:
comply with our legal obligations to verify your eligibility to work in the UK, and to pay you the appropriate minimum wage based on your age;
manage our recruitment and selection process, and assess your suitability for the role;
make reasonable adjustments to accommodate any
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For more value, this is also found in our Full library and Induction and onboarding templates toolkit
A privacy notice for a new starter form is a statement that explains how the personal data collected from a new employee during the onboarding process will be used, stored, and protected.
It informs the employee about their data protection rights and provides transparency about how their personal information will be processed by the employer.
The privacy notice is an important document that helps to ensure compliance with data protection regulations, such as the General Data Protection Regulation (GDPR).
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Privacy notice for a new starter form, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
A New Starter Personal Details Form collects vital information about new employees, enabling efficient communication and record-keeping in organisations.
The General Data Protection Regulation (GDPR) requires organisations to provide individuals with clear and concise information about how their personal data will be processed.
The privacy notice must be easily accessible and understandable, using clear and plain language.
Employers must obtain the employee's consent to collect and process their personal data, and this consent must be freely given, specific, informed, and unambiguous.
The privacy notice must outline the legal basis for processing the personal data and the purposes for which it will be processed.
Employers must ensure that the personal data is accurate, up-to-date, and relevant, and they must only keep it for as long as necessary.
The privacy notice must explain the employee's rights under data protection law, such as the right to access their personal data, the right to rectification, and the right to erasure.
The privacy notice must explain how the employee can exercise their data protection rights and how they can make a complaint to the Information Commissioner's Office (ICO).
Employers must have appropriate technical and organisational measures in place to ensure the security of the personal data, and they must notify the ICO and the affected individual in the event of a personal data breach.
Employers must ensure that any third-party processors who process the employee's personal data on their behalf are also GDPR compliant and that appropriate data processing agreements are in place.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Privacy notice for a new starter form template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing induction and onboarding processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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