Your browser does not support JavaScript

Criminal Records Check Consent form template

2 min read
£ 15
Or, upgrade to our Employee vetting toolkit

Our Criminal Records Check Consent form template ensures seamless and compliant processing of applicant background checks.

Use our Criminal Records Check Consent form to gain written authorisation from an individual to conduct a background check for employment.

We also have budget-friendly bundles featuring this template:

What is a Criminal Records Check Consent form?

A Criminal Records Check Consent Form is a legal document used by employers in the UK to obtain an applicant's consent to conduct a criminal records check. A criminal records check is a process that involves checking an individual's criminal history and includes a check of the Police National Computer (PNC) and relevant barred lists.

By signing the form, the applicant gives their consent for the employer to conduct the criminal records check as part of the recruitment process. The form also outlines the purpose of the criminal records check, which is to assess the applicant's suitability for the job.

What are the best practice implementation milestones / timescales?

Step Description Responsibility Timing
1 Inform the applicant about the need for a criminal records check and provide them with the Criminal Records Check Consent Form. HR During Application
2 Applicant completes the Criminal Records Check Consent Form, providing necessary information. Applicant Before Employment
3 HR verifies the information provided and initiates the criminal records check process. HR After Receiving Form
4 Once the results are received, review and assess the criminal records check. HR, Management Upon Receiving Results
5 Based on the assessment, determine the suitability of the applicant for the role. HR, Management After Reviewing Results
Criminal Records Check Consent form template
criminal records check consent form template

What legal and best practice aspects should employers be aware of?

  • The Rehabilitation of Offenders Act 1974: This act sets out the process for determining when a conviction becomes "spent" and no longer needs to be disclosed.

  • The Data Protection Act 2018: This act regulates the processing of personal data, including criminal records, and sets out the rights of individuals in relation to their data.

  • The Equality Act 2010: This act prohibits discrimination on the grounds of a person's criminal record, except in certain circumstances where the offence is relevant to the job in question.

  • The Safeguarding Vulnerable Groups Act 2006: This act requires certain individuals, such as those working with children or vulnerable adults, to undergo an enhanced criminal records check before they can start work.

Criminal Records Check Consent


I, [Applicant Name], hereby give my consent to [Company Name] to conduct a criminal records check as part of the recruitment process for the position of [Job Title].

I understand that the criminal records check will be conducted by a Disclosure and Barring Service (DBS) registered body and will include a check of the Police National Computer (PNC) and relevant barred lists.

I also understand that any information obtained as a result of this criminal records check will be treated as confidential and used solely for the purposes of assessing my suitability for employment.

I understand that the results of the criminal records check will be discussed with me before any decision is made on my employment.

I hereby declare that the information provided on this form is accurate and complete to the best of my knowledge.

Signed: _____________________________ Date: _______________________________

Version: [1.0]

Issue date: [date]

Direction

The Criminal Records Check Consent form template is issued by a candidate
Candidate
Issue path
The Criminal Records Check Consent form template is issued to an employer
Employer

Timing

Included in a package of other pre-employment forms and documents provided to the employee upon acceptance of a job offer or conditional offer of employment.
Why buy our Criminal Records Check Consent form template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Supporting Menopausal Employees and Avoiding Legal Risk
Thu, 22 Feb 24

Supporting Menopausal Employees and Avoiding Legal Risk

Guidance for Employers

The recent announcement from the Equality and Human Rights Commission (EHRC) clarifying the legal obligations surrounding menopause in the workplace has sparked important conversations...