Criminal Records Check Consent form template
Our Criminal Records Check Consent form template ensures seamless and compliant processing of applicant background checks.
Use our Criminal Records Check Consent form to gain written authorisation from an individual to conduct a background check for employment.
5 mins
What is a Criminal Records Check Consent form?
A Criminal Records Check Consent Form is a legal document used by employers in the UK to obtain an applicant's consent to conduct a criminal records check. A criminal records check is a process that involves checking an individual's criminal history and includes a check of the Police National Computer (PNC) and relevant barred lists.
By signing the form, the applicant gives their consent for the employer to conduct the criminal records check as part of the recruitment process. The form also outlines the purpose of the criminal records check, which is to assess the applicant's suitability for the job.
Included in a package of other pre-employment forms and documents provided to the employee upon acceptance of a job offer or conditional offer of employment
The Candidate to the Employer (you)
Great Britain & NI (United Kingdom)
What steps should I take to ensure the effective, compliant execution of this form?
| Step | Description | Responsibility | Timing |
| 1 | Inform the applicant about the need for a criminal records check and provide them with the Criminal Records Check Consent Form. | HR | During Application |
| 2 | Applicant completes the Criminal Records Check Consent Form, providing necessary information. | Applicant | Before Employment |
| 3 | HR verifies the information provided and initiates the criminal records check process. | HR | After Receiving Form |
| 4 | Once the results are received, review and assess the criminal records check. | HR, Management | Upon Receiving Results |
| 5 | Based on the assessment, determine the suitability of the applicant for the role. | HR, Management | After Reviewing Results |
What legislation or best practices underpin this template / should I be aware of?
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The Rehabilitation of Offenders Act 1974: This act sets out the process for determining when a conviction becomes "spent" and no longer needs to be disclosed.
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The Data Protection Act 2018: This act regulates the processing of personal data, including criminal records, and sets out the rights of individuals in relation to their data.
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The Equality Act 2010: This act prohibits discrimination on the grounds of a person's criminal record, except in certain circumstances where the offence is relevant to the job in question.
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The Safeguarding Vulnerable Groups Act 2006: This act requires certain individuals, such as those working with children or vulnerable adults, to undergo an enhanced criminal records check before they can start work.
Criminal Records Check Consent
I, [Applicant Name], hereby give my consent to [Company Name] to conduct a criminal records check as part of the recruitment process for the position of [Job Title].
I understand that the criminal records check will be conducted by a Disclosure and Barring Service (DBS) registered body and will include a check of the Police National Computer (PNC) and relevant barred lists.
I also understand that any information obtained as a result of this criminal records check will be treated as confidential and used solely for the purposes of assessing my suitability for employment.
I understand that the results of the criminal records check will be discussed with me before any decision is made on my employment.
I hereby declare that the information provided on this form is accurate and complete to the best of my knowledge.
Signed: _____________________________ Date: _______________________________
Version: [1.0]
Issue date: [date]
Why buy our Criminal Records Check Consent form template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
