Criminal Records Check Consent letter template

£ 15

Our Criminal Records Check Consent letter template simplifies obtaining employee consent for background checks, ensuring compliance and efficient record keeping.

Use our Criminal Records Check Consent letter to seek permission from an individual to conduct a background check for employment.

What is this letter for?

The purpose of a request for consent to perform a criminal records check letter is to inform the job applicant that a criminal records check is a requirement for employment and to obtain their consent to carry out such a check. This letter also serves as a formal request for the applicant's authorization to perform a check of their criminal history.

By obtaining consent, the employer can verify that the candidate has provided accurate and truthful information in their application, and can assess any potential risks associated with hiring the candidate. This process can help to ensure that the employer is providing a safe and secure working environment for their employees and customers.

Employment Legislation governing Criminal Records Check Consent in the UK:

  • The Rehabilitation of Offenders Act 1974: This act sets out the process for determining when a conviction becomes "spent" and no longer needs to be disclosed.

  • The Data Protection Act 2018: This act regulates the processing of personal data, including criminal records, and sets out the rights of individuals in relation to their data.

  • The Equality Act 2010: This act prohibits discrimination on the grounds of a person's criminal record, except in certain circumstances where the offence is relevant to the job in question.

  • The Safeguarding Vulnerable Groups Act 2006: This act requires certain individuals, such as those working with children or vulnerable adults, to undergo an enhanced criminal records check before they can start work.

It's worth noting that employers must comply with relevant legislation when requesting criminal records checks, and that any personal information obtained through this process must be handled securely and confidentially.

Implementation timeline

Step Description Responsibility Timing
1 Identify employees requiring criminal records check consent. HR Ongoing
2 Prepare Criminal Records Check Consent letter with employee details. HR Before sending
3 Obtain employee's signature on the associated form. Employee During meeting
4 Submit the signed consent letter for the records check. HR After signature
5 Keep a copy of the signed consent letter for records. HR Ongoing

🔒 To view this you will need to make a purchase.

🔒 To view this you will need to make a purchase.


Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
123 words, 1 page A4
Date last reviewed icon
Date last reviewed
1 June 2024
criminal records check consent letter template

Criminal Records Check Consent

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Request for Criminal Records Check Consent

As part of our recruitment process, we require all candidates to undergo a criminal records check. This check is necessary to ensure that we are providing a safe and secure working environment for our employees and customers.

We understand that a criminal record does not necessarily prevent someone from being a good employee, and we will consider each case on an individual basis. However, failure to disclose any relevant information may result in the withdrawal of any job offer made.

Therefore, we require your consent to carry out a criminal records check. Please complete the attached form and return it to us as soon as possible.

If you have any questions or concerns regarding this process, please do not hesitate to contact us.

🔒 To view this you will need to make a purchase.

🔒 To view this you will need to make a purchase.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why choose our Criminal Records Check Consent letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

Stop doing this:

Wasting money buying documents that don't meet best practice or legislation.
Wasting effort searching for free documents that lack implementation support.
Wasting time creating documents from scratch.

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...
- Rachel Masing, ETM Group

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
- Emma Hunt

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...
- Laura Alliss-Etty

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...
- Emma Beauchamp