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Our Criminal Records Check Consent letter template simplifies obtaining employee consent for background checks, ensuring compliance and efficient record keeping.
Use our Criminal Records Check Consent letter to seek permission from an individual to conduct a background check for employment.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Request for Criminal Records Check Consent
As part of our recruitment process, we require all candidates to undergo a criminal records check. This check is necessary to ensure that we are providing a safe and secure working environment for our employees and
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The purpose of a request for consent to perform a criminal records check letter is to inform the job applicant that a criminal records check is a requirement for employment and to obtain their consent to carry out such a check.
This letter also serves as a formal request for the applicant's authorisation to perform a check of their criminal history.
By obtaining consent, the employer can verify that the candidate has provided accurate and truthful information in their application, and can assess any potential risks associated with hiring the candidate.
This process can help to ensure that the employer is providing a safe and secure working environment for their employees and customers.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Criminal Records Check Consent letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If you are undertaking criminal record checks as part of your onboarding process, this model policy provides you with a legal, effective framework.
Our Criminal Records Check Consent form template ensures seamless and compliant processing of applicant background checks.
Use these best practice actions, recommended timescales and process stages to understand when and how the Criminal Records Check Consent letter should be used, helping ensure each step is handled consistently and appropriately documented.
The Rehabilitation of Offenders Act 1974: This act sets out the process for determining when a conviction becomes "spent" and no longer needs to be disclosed.
The Data Protection Act 2018: This act regulates the processing of personal data, including criminal records, and sets out the rights of individuals in relation to their data.
The Equality Act 2010: This act prohibits discrimination on the grounds of a person's criminal record, except in certain circumstances where the offence is relevant to the job in question.
The Safeguarding Vulnerable Groups Act 2006: This act requires certain individuals, such as those working with children or vulnerable adults, to undergo an enhanced criminal records check before they can start work.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Criminal Records Check Consent letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing employee vetting processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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