Proposal to increase notice period letter template
Supporting information
Employment law compliance
Documentation sequence
Decision-making milestones
Our Proposal to Increase Notice Period Letter Template helps you navigate requesting longer notice periods for smoother transitions.
Proposal to increase notice period letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Proposal to increase notice period
I am writing to follow up on our recent discussion regarding your employment contract. As we discussed, I would like to propose an increase to your notice period [from [number] [weeks | months]] to [number] [weeks | months] with effect from [date].
I believe that increasing your notice period would benefit both you and the company. It would provide you with more security and stability in your role, as well as more time to plan for any future career moves. Additionally, it would give the company more time to find a suitable replacement and ensure a smooth transition in the event of your departure.
I understand that this proposal may have an impact on your current plans and personal circumstances so please let me know if you have any questions or would like to arrange a further meeting to discuss it. If you are happy with the proposal, please confirm to me in writing before close of business on [date].
Thank you for your dedication and commitment to the company. I look forward to hearing your thoughts on this proposal.
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Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
A proposal to increase an employee's notice period letter template suggests extending the notice period in an employment agreement, benefiting both parties. It aims to persuade the employee by explaining reasons for the change and addressing concerns. The goal is to secure longer notice periods for better transition planning and job security.
Employment law compliance
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Employment Rights Act 1996: This act sets out the minimum notice periods that employers must provide to employees based on their length of service. For example, employees with at least one month's service must be given at least one week's notice.
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Contracts of Employment: The terms and conditions of an employee's notice period are usually set out in their contract of employment. Any proposed changes to the notice period must be agreed to by both parties and put in writing.
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Collective Consultation: If the proposed changes to the notice period affect a group of employees, the employer may need to consult with a trade union or employee representatives before implementing the changes. This is known as collective consultation and is required under the Trade Union and Labour Relations (Consolidation) Act 1992.
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Discrimination Laws: Employers must ensure that any changes to the notice period do not discriminate against any particular group of employees based on their age, sex, race, religion, or other protected characteristics. This is required under the Equality Act 2010.
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Constructive Dismissal: If an employer makes significant changes to an employee's terms and conditions of employment without their agreement, the employee may be able to claim constructive dismissal. Employers should seek legal advice before making any changes to the notice period to ensure that they are implementing them correctly.
It is important for both employers and employees to understand their rights and obligations under UK employment legislation when it comes to implementing changes to the notice period.
Documentation sequence
Changes to terms and conditions of employment letter template
This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Identify the need for an increased notice period for an employee. | HR/Management | As needed |
| 2 | Review the employee's current contract to understand their existing notice period. | HR/Management | Before preparing the letter |
| 3 | Draft a Proposal to Increase Notice Period Letter explaining the reasons for the proposed change and the benefits for both parties. | HR/Management | Before sending |
| 4 | Schedule a meeting with the employee to discuss the proposed notice period increase and allow them to provide feedback. | HR/Management | After preparing the letter |
| 5 | During the meeting, present the proposal, listen to the employee's perspective, address any concerns, and answer questions. Use the letter to outline the key points of the proposal. | HR/Management | During the meeting |
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