Proposal to increase notice period letter template
Our Proposal to Increase Notice Period Letter Template helps you navigate requesting longer notice periods for smoother transitions.
- 1 page / 191 words.
- Last updated 11/05/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Proposal to increase notice period letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Proposal to increase notice period
I am writing to follow up on our recent discussion regarding your employment contract. As we discussed, I would like to propose an increase to your notice period [from [number] [weeks | months]] to [number] [weeks | months] with effect from [date].
I believe that increasing your notice period would benefit both you
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A proposal to increase an employee's notice period letter template suggests extending the notice period in an employment agreement, benefiting both parties. It aims to persuade the employee by explaining reasons for the change and addressing concerns. The goal is to secure longer notice periods for better transition planning and job security.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned ideally, 2 weeks before the proposed change takes effect.
Compliance
Compliance
This Proposal to increase notice period letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: This act sets out the minimum notice periods that employers must provide to employees based on their length of service. For example, employees with at least one month's service must be given at least one week's notice.
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Contracts of Employment: The terms and conditions of an employee's notice period are usually set out in their contract of employment. Any proposed changes to the notice period must be agreed to by both parties and put in writing.
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Collective Consultation: If the proposed changes to the notice period affect a group of employees, the employer may need to consult with a trade union or employee representatives before implementing the changes. This is known as collective consultation and is required under the Trade Union and Labour Relations (Consolidation) Act 1992.
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Discrimination Laws: Employers must ensure that any changes to the notice period do not discriminate against any particular group of employees based on their age, sex, race, religion, or other protected characteristics. This is required under the Equality Act 2010.
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Constructive Dismissal: If an employer makes significant changes to an employee's terms and conditions of employment without their agreement, the employee may be able to claim constructive dismissal. Employers should seek legal advice before making any changes to the notice period to ensure that they are implementing them correctly.
It is important for both employers and employees to understand their rights and obligations under UK employment legislation when it comes to implementing changes to the notice period.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Proposal to increase notice period letter template, to understand the workflow.
Changes to terms and conditions of employment letter
This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.
Timings
Timings
Follow these best practice actions to get the most from the Proposal to increase notice period letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Identify the need for an increased notice period for an employee. | HR/Management | As needed |
| 2 | Review the employee's current contract to understand their existing notice period. | HR/Management | Before preparing the letter |
| 3 | Draft a Proposal to Increase Notice Period Letter explaining the reasons for the proposed change and the benefits for both parties. | HR/Management | Before sending |
| 4 | Schedule a meeting with the employee to discuss the proposed notice period increase and allow them to provide feedback. | HR/Management | After preparing the letter |
| 5 | During the meeting, present the proposal, listen to the employee's perspective, address any concerns, and answer questions. Use the letter to outline the key points of the proposal. | HR/Management | During the meeting |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Proposal to increase notice period letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
