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Our Proposal to Increase Notice Period Letter Template helps you navigate requesting longer notice periods for smoother transitions.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Proposal to increase notice period
I am writing to follow up on our recent discussion regarding your employment contract. As we discussed, I would like to propose an increase to your notice period [from [number] [weeks | months]] to [number] [weeks | months] with effect from [date].
I believe that increasing your notice period would benefit both you
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For more value, this is also found in our Full library and Terms and conditions templates toolkit
A proposal to increase an employee's notice period letter template suggests extending the notice period in an employment agreement, benefiting both parties. It aims to persuade the employee by explaining reasons for the change and addressing concerns. The goal is to secure longer notice periods for better transition planning and job security.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Proposal to increase notice period letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.
Use these best practice actions, recommended timescales and process stages to understand when and how the Proposal to increase notice period letter should be used, helping ensure each step is handled consistently and appropriately documented.
Employment Rights Act 1996: This act sets out the minimum notice periods that employers must provide to employees based on their length of service. For example, employees with at least one month's service must be given at least one week's notice.
Contracts of Employment: The terms and conditions of an employee's notice period are usually set out in their contract of employment. Any proposed changes to the notice period must be agreed to by both parties and put in writing.
Collective Consultation: If the proposed changes to the notice period affect a group of employees, the employer may need to consult with a trade union or employee representatives before implementing the changes. This is known as collective consultation and is required under the Trade Union and Labour Relations (Consolidation) Act 1992.
Discrimination Laws: Employers must ensure that any changes to the notice period do not discriminate against any particular group of employees based on their age, sex, race, religion, or other protected characteristics. This is required under the Equality Act 2010.
Constructive Dismissal: If an employer makes significant changes to an employee's terms and conditions of employment without their agreement, the employee may be able to claim constructive dismissal. Employers should seek legal advice before making any changes to the notice period to ensure that they are implementing them correctly.
It is important for both employers and employees to understand their rights and obligations under UK employment legislation when it comes to implementing changes to the notice period.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Proposal to increase notice period letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing terms and conditions processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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