Invitation to discuss hybrid working application letter template
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Our Invitation to Discuss Hybrid Working Application Letter Template formally invites an employee to discuss their hybrid work application, promoting open communication and alignment on expectations.
Why this letter is necessary
The Invitation to Discuss Hybrid Working Application Letter serves as a formal communication to invite employees for a discussion regarding their request for hybrid work arrangements.
It aims to initiate a constructive dialogue, clarify expectations, and assess feasibility, promoting transparency and collaboration in shaping the future of work within the organisation.
Implementation timeline
| Step | Description | Responsibility | Timing |
| 1 | Receive Hybrid Working Application | HR/Supervisor | Upon receipt of the application |
| 2 | Review the Application | HR/Supervisor | Within 1-2 weeks of receiving the application |
| 3 | Develop the Invitation Letter | HR/Management | Within 1 week of application review |
| 4 | Review and Approval of Letter | HR/Management | Within 1 week of development |
| 5 | Issue Invitation Letter to Employee | HR | Immediately after approval |
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Specifications
5 mins
321 words, 2 pages A4
1 November 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I hope this message finds you well. I wanted to acknowledge and thank you for your recent application for hybrid working at [Company Name]. We truly value your interest in this flexible work arrangement, and we would like to invite you to a discussion to further explore and address your request.
Date: [Proposed Date]
Time: [Proposed Time]
Location: [Location or Virtual Meeting Link]
Agenda
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Review of Your Hybrid Working Application: We will begin by discussing the details of your application, including your preferred hybrid work schedule and any specific considerations you have in mind.
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Benefits and Expectations: Explore the potential benefits of hybrid working for both you and the organization, as well as the expectations and responsibilities associated with this arrangement.
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Logistics and Technology: Discuss the practical aspects of hybrid working, including the tools and technology required to support remote work and maintain productivity.
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Trial Period: If you are open to it, we can explore the possibility of implementing a trial period to ensure that the hybrid working arrangement aligns with your expectations and our business needs.
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Q&A: This will be an opportunity for you to ask any additional questions or seek clarification on any points related to hybrid working.
Please let us know your availability for the proposed date and time, or suggest an alternative if needed. We aim to accommodate your schedule to ensure your active participation.
To confirm your attendance, please reply to this email by [RSVP Deadline]. If you have any specific concerns or topics you'd like to address during the meeting, please feel free to mention them in your response.
Your input is important to us, and we want to ensure that the transition to hybrid working, if approved, aligns with your needs and helps you maintain a healthy work-life balance. Thank you for considering this opportunity, and we look forward to our discussion.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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