Hybrid working move confirmation letter template
Our Hybrid Working Move Confirmation Letter Template ensures clarity, guiding seamless transition and expectations for employees.
- 2 pages / 387 words.
- Last updated 07/12/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Hybrid working move confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I hope this message finds you in good health. We are pleased to inform you that your application for hybrid working at [Company Name] has been approved, and we are excited to confirm your transition to this new work arrangement.
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Effective Date: [Start Date of Hybrid Working]
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Work Schedule: As discussed and agreed upon, your hybrid work schedule will consist of [Specify Days/Hours in Office] at the office and [Specify Days/Hours Remote] working remotely. This schedule will commence on the effective date mentioned above.
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Logistics and Equipment: To facilitate your remote work, we have ensured that you have access to the necessary technology, tools, and resources required for a seamless
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This Hybrid working move confirmation letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as soon as possible after a decision is made.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Hybrid working move confirmation letter template, to understand the workflow.
Invitation to discuss hybrid working application letter
Our Invitation to Discuss Hybrid Working Application Letter Template formally invites an employee to discuss their hybrid work application, promoting open communication and alignment on expectations.
Timings
Timings
Follow these best practice actions to get the most from the Hybrid working move confirmation letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Review Hybrid Working Application | HR/Supervisor | Upon receipt of the application |
| 2 | Assess Feasibility and Approval | HR/Management | Within 2-4 weeks of application |
| 3 | Develop the Confirmation Letter | HR/Management | Within 1 week of approval |
| 4 | Review and Approval of Letter | HR/Management | Within 1 week of development |
| 5 | Issue Confirmation Letter to Employee | HR | Immediately after approval |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Hybrid working move confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
