Hybrid working move confirmation letter template
Our Hybrid Working Move Confirmation Letter Template ensures clarity, guiding seamless transition and expectations for employees.
5 mins
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What is a Hybrid working move confirmation letter?
The purpose of this Hybrid working move confirmation letter template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.
By using our Hybrid working move confirmation letter template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.
As soon as possible after a decision is made
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What steps should I take to ensure the effective, compliant execution of this letter?
| Step | Description | Responsibility | Timing |
| 1 | Review Hybrid Working Application | HR/Supervisor | Upon receipt of the application |
| 2 | Assess Feasibility and Approval | HR/Management | Within 2-4 weeks of application |
| 3 | Develop the Confirmation Letter | HR/Management | Within 1 week of approval |
| 4 | Review and Approval of Letter | HR/Management | Within 1 week of development |
| 5 | Issue Confirmation Letter to Employee | HR | Immediately after approval |
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Hybrid working move confirmation [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I hope this message finds you in good health. We are pleased to inform you that your application for hybrid working at [Company Name] has been approved, and we are excited to confirm your transition to this new work arrangement.
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Effective Date: [Start Date of Hybrid Working]
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Work Schedule: As discussed and agreed upon, your hybrid work schedule will consist of [Specify Days/Hours in Office] at the office and [Specify Days/Hours Remote] working remotely. This schedule will commence on the effective date mentioned above.
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Logistics and Equipment: To facilitate your remote work, we have ensured that you have access to the necessary technology, tools, and resources required for a seamless transition. If you have any specific needs or requirements, please do not hesitate to reach out to our IT department.
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Communication: Effective communication is crucial in a hybrid work environment. We encourage you to maintain regular contact with your team and colleagues through various communication channels, including video conferencing, messaging platforms, and email.
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Responsibilities and Expectations: Please be aware that while working remotely, your responsibilities and expectations remain the same. We trust that you will continue to meet your job requirements and objectives, maintaining the high standards of performance we value.
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Trial Period: As part of our commitment to ensuring that this transition is successful for both you and the organization, we will implement a trial period. This period will allow us to make any necessary adjustments and assess the effectiveness of the hybrid working arrangement. During this time, we welcome your feedback and encourage open communication.
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Review Meetings: We will schedule regular review meetings during the trial period to discuss your experiences and address any concerns or suggestions you may have. Your feedback will be instrumental in refining our hybrid work policies.
We appreciate your enthusiasm for embracing this new way of working and commend your dedication to [Company Name]. This transition represents a significant step forward in providing flexibility and work-life balance to our employees.
If you have any questions or require further clarification regarding the hybrid working arrangement, please feel free to contact our HR department.
Once again, congratulations on this exciting development, and we look forward to a successful and productive journey in the hybrid work environment.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Invitation to discuss hybrid working application letter template
Our Invitation to Discuss Hybrid Working Application Letter Template formally invites an employee to discuss their hybrid work application, promoting open communication and alignment on expectations.
Why buy our Hybrid working move confirmation letter template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
