Employee Departure Communications Plan template
Our Employee Departure Communications Plan Template outlines steps to ensure seamless and respectful communication internally and externally during employee departures, maintaining company reputation and morale.
- 2 pages / 516 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Employee Departure Communications Plan
Purpose
The Employee Departure Communications Plan outlines the strategy and tactics for effectively communicating with employees when they leave the business, ensuring a smooth transition and maintaining positive relationships.
1. Objectives:
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Provide timely and respectful communication to departing employees.
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Minimise disruption to the team and ensure continuity of operations.
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Preserve morale and morale of remaining employees.
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Protect the company's reputation and brand integrity.
2. Audience:
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Departing employee(s) and their immediate team or department.
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Relevant stakeholders, including HR, managers, and senior leadership.
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Remaining employees impacted by the departure.
3. Communication Channels:
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Direct Meeting: Schedule a private meeting with the departing employee(s) to discuss the departure, express gratitude for their contributions, and outline next steps.
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Team Announcement: Notify the departing employee's team or department of the departure in a team meeting or via email, emphasising the
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This Employee Departure Communications Plan template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Direction:
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Employee Departure Communications Plan template, to understand the workflow.
Employee Offboarding Checklist form
Our Employee Offboarding Checklist Form Template ensures a thorough and organised process, covering essential steps to smoothly transition departing employees out of the organisation.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Employee Departure Communications Plan template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
