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Our Employee Departure Communications Plan Template outlines steps to ensure seamless and respectful communication internally and externally during employee departures, maintaining company reputation and morale.
Purpose
The Employee Departure Communications Plan outlines the strategy and tactics for effectively communicating with employees when they leave the business, ensuring a smooth transition and maintaining positive relationships.
1. Objectives:
Provide timely and respectful communication to departing employees.
Minimise disruption to the team and ensure continuity of operations.
Preserve morale and morale of remaining employees.
Protect the company's reputation and brand integrity.
2. Audience:
Departing employee(s) and their immediate team or department.
Relevant stakeholders, including HR, managers, and senior leadership.
Remaining employees impacted by the departure.
3. Communication Channels:
Direct Meeting: Schedule a private meeting with the departing employee(s) to discuss the departure, express gratitude for their contributions, and outline next steps.
Team Announcement: Notify the departing employee's team or department of the departure in a team meeting or via email, emphasising the
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For more value, this is also found in our Full library and Offboarding templates toolkit
This Employee Departure Communications Plan template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Employee Departure Communications Plan, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Employee Offboarding Checklist Form Template ensures a thorough and organised process, covering essential steps to smoothly transition departing employees out of the organisation.
Our Exit Interview Meeting Invitation Letter template streamlines the process, ensuring a smooth and professional communication with departing employees.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Employee Departure Communications Plan template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing offboarding processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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