Subject Access Request (SAR) Request form template

£ 15

A standardised form for employees to use when submitting a SAR. It captures necessary information such as their name, contact details, and any specific details regarding the data they are requesting.

Reading time
How long to understand and prepare this form?
5 mins
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What is a Subject Access Request (SAR) Request form?

The purpose of this Subject Access Request (SAR) Request form template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Subject Access Request (SAR) Request form template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Issued by who, to whom
Who should issue this form, and to whom?
The Employee to the Employer (you)
Applicable legal jurisdiction
In which jurisdiction can this form be used?
Great Britain & NI (United Kingdom)

Subject Access Request (SAR) Request

Personal Data Request Form

Requester Information:

  • Name:
  • Employee ID (if applicable):
  • Email:
  • Phone Number:
  • Address:

Details of Request:

  • Date of Request:
  • Description of Information Requested:

Verification of Identity: Please provide one or more of the following forms of identification to verify your identity:

Copy of government-issued ID (e.g., passport or driver's license)

Copy of recent utility bill or bank statement

Declaration: By submitting this request, I certify that the information provided above is accurate to the best of my knowledge, and I understand that the organisation may require additional information to verify my identity.



Instructions for Submitting Request: Please submit this completed form along with copies of the required identification documents to [HR Department Contact Information].


  • Requests may take up to [X] days to process from the date of receipt.
  • The organisation reserves the right to request additional information to verify the identity of the requester.
  • Please be aware that certain exemptions or limitations may apply to the information requested under applicable data protection laws.

Thank you for your cooperation.

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Version: [1.0]

Issue date: [date]

What communication / process sequence is this part of?

Previous step
Subject Access Request (SAR) policy

Our Subject Access Request (SAR) Policy Template outlines procedures for handling data requests, ensuring compliance with data protection regulations and safeguarding individuals' privacy rights.

This step
Subject Access Request (SAR) Request form template
Next step
Subject Access Request (SAR) Acknowledgment letter template

This template acknowledges receipt of the SAR, confirms the initiation of the request process, and provides an estimated timeline for response.

Why buy our Subject Access Request (SAR) Request form template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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