Libraries
780+ HR templates
Everything your business needs to stay compliant
Policies, contracts, letters, guidance and HR support tools for UK employers.
View full libraryPolicies, contracts, letters, guidance and HR support tools for UK employers.
View full libraryThis Acknowledgement of Resignation Whilst Suspended Letter confirms receipt of an employee's resignation while they are suspended pending an investigation. It records the resignation date, notice arrangements, continuing suspension requirements and practical arrangements for the remainder of employment.
Use this template to:
If you are managing employee resignations, the toolkit brings together practical HR templates covering resignation, notice, handover, exit and final pay.
This template brings together the key information, sections and considerations you need to create a clear, comprehensive and professional HR document. Preview the document below.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Acknowledgement of resignation
I am writing to confirm receipt of your resignation, which we received on [Date].
We acknowledge your decision to resign from your position as [Job Title]. In accordance with your employment contract, you are required to give [Number] weeks' notice.
Based on the date your resignation was received, your employment will therefore terminate on [Termination Date], subject to any alternative arrangements agreed with you in writing.
Continuation of suspension
As you are currently suspended from work pending an investigation, I confirm that your existing suspension arrangements will continue during your notice period unless we notify you otherwise.
Your suspension remains a precautionary measure and does not represent a disciplinary sanction or a finding that you have done anything wrong. No conclusion has been reached in relation to the matters currently under investigation.
During your suspension, you should continue to comply with the arrangements previously confirmed to you, including the following:
You've seen 30% of how the Resignation whilst on suspension acknowledgement letter template is structured. Get the complete editable template instantly and customise it for your organisation.
This letter provides a clear written response when an employee resigns while suspended pending an investigation. It confirms the resignation without treating the suspension as disciplinary action and sets out what will happen during the employee's remaining notice period.
The letter records when the resignation was received and confirms the employee's contractual notice period and expected termination date. An employer should not present the resignation as something that requires the employer's permission to be valid.
Where suspension remains appropriate during the notice period, the letter confirms that the existing suspension arrangements continue. It can remind the employee that suspension is not a finding of wrongdoing and explain the practical restrictions that remain in place.
Resignation does not automatically remove the need to consider an ongoing workplace investigation. The employer should decide what is appropriate in the circumstances, including whether the investigation should continue, conclude or be dealt with in another appropriate way. The letter should avoid suggesting that guilt has been established.
The letter should explain the employee's pay arrangements during the notice period, particularly where they remain suspended on normal pay. Any proposal to bring employment to an earlier end, use payment in lieu of notice or otherwise vary the notice arrangements should be separately agreed or dealt with in accordance with the contract.
The letter can confirm arrangements for company property, access to premises and systems, continuing confidentiality obligations and how the employee should remain available for contact during the notice period. These arrangements should be proportionate and consistent with the existing suspension arrangements.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Resignation whilst on suspension acknowledgement letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Notice of Suspension Letter Template ensures a formal and clear communication during employee suspension, preserving procedural fairness.
Use these best practice actions, recommended timescales and process stages to understand when and how the Resignation whilst on suspension acknowledgement letter should be used, helping ensure each step is handled consistently and appropriately documented.
Understand the common mistakes to avoid when using this HR template, helping you reduce risk, prevent unnecessary costs and ensure the process is handled correctly.
No. An employer cannot simply reject a valid resignation. The employer should acknowledge it and confirm the applicable notice period and leaving date, subject to any specific contractual or legal issues that may apply.
Not necessarily. The employer should consider the circumstances and decide what, if anything, remains appropriate. The investigation should not simply be treated as proving the allegations, and any continuing process should be handled fairly and proportionately.
Yes, suspension may continue where it remains appropriate. The employer should review whether suspension is still necessary and should keep it under review. Suspension should not be used as a punishment for resigning or as evidence that the allegations are proven.
Where the employee remains suspended under the existing suspension arrangements, they would normally continue to receive their usual pay and contractual benefits. The specific position should be checked against the employment contract and the circumstances.
Depending on the circumstances, the employer may need to contact the employee during their notice period to obtain further information or invite them to a meeting. The arrangements should be reasonable and consistent with the employee's contractual position and the organisation's procedures.
HRDocBox templates are designed around practical UK HR processes, employment law and established HR practice. They provide a structured starting point for sensitive employee relations situations such as resignation during suspension, while allowing the employer to adapt the wording to the particular circumstances.
How this content is developed and reviewed
The Resignation whilst on suspension acknowledgement letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing resignation HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
