This report is to be completed by the driver involved in the accident as soon as possible following the incident. It serves as an official record of the events and will be used for insurance purposes and internal review. All sections must be completed accurately and in detail. Any false or misleading information may result in disciplinary action.

Date of Accident: [Insert Date]

Time of Accident: [Insert Time]

Location of Accident: [Insert Location]

Vehicle Details:

Make/Model: [Insert Make and Model of Company Vehicle]
Registration Number: [Insert Registration Number]

Driver Details:

Name: [Insert Driver's Name]
Employee ID: [Insert Employee ID]
Contact Information: [Insert Phone Number/Email Address]

Description of Accident:

[Provide a detailed description of

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Compliance

This document incorporates relevant UK laws and HR standards, including those listed below:

Health and Safety at Work Act 1974: Requires employers to ensure the health, safety, and welfare of employees, including those driving company vehicles.
Road Traffic Act 1988: Imposes legal obligations on drivers involved in accidents on public roads, which may necessitate reporting accidents involving company vehicles.
Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within the accident report in compliance with data protection principles.
Company Health and Safety Policies: Internal policies may outline procedures for reporting accidents involving company vehicles, ensuring compliance with legal requirements and promoting employee safety.
Best Practice: Timely Reporting and Investigation: Encourage prompt reporting of accidents and thorough investigation to identify causes and implement corrective actions to prevent recurrence.

Legal compliance for company vehicle accident report form template

The Company vehicle accident report form serves as a vital tool for employees to report any accidents or incidents involving company vehicles promptly. It facilitates the collection of essential information, including details about the accident, injuries sustained, and damages incurred.

By completing this form accurately and comprehensively, employees contribute to the documentation of events, enabling the organisation to assess liability, address safety concerns, and initiate any necessary insurance claims or repairs.

This form also aids in compliance with legal requirements and internal policies regarding reporting accidents in a timely manner. By promptly documenting incidents, organisations can mitigate potential liabilities, ensure transparency in accident management, and take appropriate measures to prevent similar occurrences in the future. Additionally, the form serves as a proactive measure to enhance workplace safety culture, encouraging employees to prioritise safe driving practices and adhere to road safety regulations while operating company vehicles.

Direction:

Issued from Employee to Employer (you)

Timing:

As and when required

Timings

Follow these best practice actions to get the most from this document, guiding you before, during, and after implementation:

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Step	Description	Responsibility	Timing
1	Incident occurs involving a company car	Employee / Witness	Immediately upon occurrence
2	Complete the Company vehicle accident report form	Driver / Supervisor	Within 24 hours of incident
3	Submit the completed form to HR and/or Safety Department	Driver / Supervisor	Immediately after completion
4	Review the submitted report and investigate the incident	HR / Safety Department	Within 1 week of submission
5	Implement corrective actions and follow up as necessary	HR / Safety Department	Within 2 weeks of investigation

Company vehicle accident report form template

Compliance

Timings

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