Skilled worker visa sponsorship confirmation letter template
Our Skilled Worker Visa Sponsorship Confirmation Letter ensures clear, compliant confirmation of sponsorship, supporting employees through the visa application process.
- 1 page / 245 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Skilled worker visa sponsorship confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Certificate of Sponsorship for [Employee Full Name]
We are writing to confirm our intention to employ [Employee Full Name] as part of our organisation, [Company Name], under a Skilled Worker visa in accordance with the UK government’s sponsorship requirements.
Employer Details:
- Company Name: [Insert full company name]
- Registered Address: [Insert address]
- Company Registration Number: [Insert number]
- Sponsorship Licence Number: [Insert licence number]
Employee Details:
- Full Name: [Employee Full Name]
- Date of Birth: [Insert DOB]
- Passport Number: [Insert Passport Number]
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The Skilled Worker Visa Sponsorship Confirmation Letter formally notifies an employee that the organisation will sponsor their Skilled Worker visa application. It outlines key details such as the role, sponsorship terms, and any next steps in compliance with UK Home Office requirements.
This letter ensures clarity on the sponsorship arrangement and supports legal obligations, enabling a smooth visa application process.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Skilled worker visa sponsorship confirmation letter template, to understand the workflow.
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Our offer of employment letter template ensures clear communication of job offers, outlining terms and expectations for new hires, streamlining the hiring process.
Timings
Timings
Follow these best practice actions to get the most from the Skilled worker visa sponsorship confirmation letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Verify the candidate's eligibility for a Skilled Worker visa (e.g., job role, salary requirements, qualifications) and obtain relevant documentation. | HR / Employer | 1-2 weeks before the sponsorship process begins |
| 2 | Submit the Certificate of Sponsorship (CoS) application through the Home Office's Sponsorship Management System (SMS). Ensure accuracy and compliance. | HR / Employer | Within 1 week of eligibility verification |
| 3 | Draft the Skilled Worker Visa Sponsorship Confirmation Letter confirming sponsorship, CoS details, and next steps for the visa application process. | HR / Employer | Within 2-3 days after CoS approval |
| 4 | Issue the confirmation letter to the employee, ensuring clarity on their responsibilities (e.g., visa application submission timeline, documentation requirements). | HR | Immediately after drafting the letter |
| 5 | Monitor the visa application progress, follow up with the employee, and maintain records for compliance. Provide ongoing support if needed. | HR / Employer | Follow up within 1-2 weeks; ongoing as needed |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Skilled worker visa sponsorship confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
