Retirement notification letter template
This letter is for employees to notify the company of their wish to retire, the proposed date on which they wish to retire, and any request for a phased wind-down.
- 1 page / 95 words.
- Last updated 03/10/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Retirement notification letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Retirement
Please accept this as formal notice of my retirement due on [date]. Ill therefore be leaving my position of [job title] as of that date.
Please let me
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A retirement notification letter is a formal letter written by an employee to their employer or supervisor to notify them of their intent to retire from their current position.
The letter typically includes the employee's name, position, and retirement date. It is important to include the retirement date in the letter, as this allows the employer to plan for a smooth transition and ensure that all necessary tasks are completed before the employee's departure.
Additionally, the letter may express gratitude to the employer and colleagues for the opportunity to work with them and summarize the employee's contributions to the organisation. The retirement notification letter is a professional courtesy that helps to ensure a positive end to the employee's career and maintains a good relationship with the employer.
It is usually delivered to the Employer / HR by the Employee.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Retirement notification letter template, to understand the workflow.
Retirement acknowledgement letter
This letter acknowledges an employees decision to retire, and provides essential information such as pension arrangements, final payments due and list the company property they are requested to return.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Retirement notification letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
