Termination of employment following previous warnings letter template
Our Termination of Employment Following Previous Warnings Letter Template formalises dismissal after repeated warnings, ensuring compliance and clarity.
Use it to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.
- 1 page / 131 words.
- Last updated 28/07/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Termination of employment following previous warnings letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Termination of employment
On [date] you were informed in writing that you would be given a final written warning in accordance with the Company Disciplinary Procedure. In that letter you were warned that if your [conduct | performance] did not improve
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The purpose of a Termination of Employment Following Previous Warnings Letter Template is to formally communicate to an employee that their employment is being terminated due to persistent misconduct or poor performance after prior disciplinary warnings.
The letter serves as a written record of the decision, clearly stating the reasons for termination and providing evidence of the employee's failure to improve despite previous warnings. The template aims to ensure procedural fairness by following the appropriate disciplinary process and adhering to relevant employment laws and regulations.
Additionally, it helps protect the interests of both the employer and the employee by providing a documented explanation for the termination.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as soon as possible after a disciplinary hearing has been held, and a decision is made.
Compliance
Compliance
This Termination of employment following previous warnings letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides guidelines on fair reasons for dismissal, including persistent misconduct or poor performance after prior warnings.
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Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics during termination.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary matters and emphasises the importance of clear communication during termination.
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Data Protection Act 2018: Ensures that employee data related to termination, such as reasons and prior warnings, is handled securely and confidentially.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Termination of employment following previous warnings letter template, to understand the workflow.
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Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Termination of employment following previous warnings letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
