GDPR and data protection policy template
This model policy outlines how the Company will comply with statutory requirements of GDPR and data protection.
- 1 page / 184 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
GDPR and data protection policy
1 Overview
1.1 This policy outlines how the Company complies with all statutory requirements of GDPR.
2 Scope
2.1 This policy is applicable to all employees of [company name].
3 General principles
[Company] will comply with all statutory requirements of the GDPR by registering all personal data held on its computer and/or related electronic equipment and by taking all reasonable steps to ensure
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This GDPR and data protection policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Direction:
Compliance
Compliance
This GDPR and data protection policy template incorporates relevant UK laws and HR standards, including those listed below:
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Data Protection Act 2018 (DPA): This is the UK's primary data protection legislation that incorporates the GDPR into UK law. It sets out the rules and regulations for the processing of personal data, including employee data, and outlines the rights and responsibilities of data controllers and data processors.
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General Data Protection Regulation (GDPR): Although this is an EU regulation, it applies to the UK as well. It provides a comprehensive framework for the protection and processing of personal data for individuals within the EU, including employees.
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Employment Rights Act 1996: This legislation contains provisions related to employee privacy and confidentiality. It establishes the duty of employers to maintain the confidentiality of an employee's personal information and employment records.
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Human Rights Act 1998: This Act incorporates the European Convention on Human Rights (ECHR) into UK law. It includes the right to respect for private and family life, which has implications for how employers handle employee data and ensure data privacy.
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Equality Act 2010: While primarily focused on promoting equality and preventing discrimination in the workplace, this Act also contains provisions related to the handling of sensitive personal data, such as information about an employee's health or disability.
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Computer Misuse Act 1990: This legislation addresses unauthorised access to computer systems, which is relevant for protecting employee data stored electronically.
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Privacy and Electronic Communications Regulations (PECR): These regulations supplement the DPA and GDPR and provide rules on electronic communications, including email marketing and the use of cookies on websites, which may collect personal data from employees.
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Employment Practices Code: This code of practice, issued by the Information Commissioner's Office (ICO), provides guidance on data protection in the context of employment, helping employers understand their responsibilities when processing employee data.
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Trade Union and Labour Relations (Consolidation) Act 1992: This legislation ensures that trade unions have access to certain employee data for collective bargaining purposes while maintaining data protection requirements.
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Whistleblowing Policy: Although not a specific piece of legislation, implementing a whistleblowing policy is essential to encourage employees to report any data protection breaches or concerns they may have.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The GDPR and data protection policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. Like the GDPR and data protection policy template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this template for my organisation?
Yes, in the GDPR and data protection policy template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the template?
Yes. Once purchased, you'll be able to download the GDPR and data protection policy template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include the GDPR and data protection policy template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
