Apprenticeship agreement template
Our Apprenticeship Agreement Template ensures legal compliance, clarity, and mutual understanding between apprentices and employers.
An apprenticeship agreement is signed by the employer and apprentice before the start of the programme and outlines key details about the apprenticeship.
- 3 pages / 921 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
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Apprenticeship agreement
1 Parties' details
1.1 Name of apprentice: [ ].
1.2 Name of employer: [ ] (the "organisation").
2 Date of commencement and termination of employment
2.1 Your employment commenced on [ ] and [no employment with a previous employer counts/your previous employment with [ ] counts] as part of a period of continuous employment.
2.2 The duration of this agreement will be [expected length to complete the apprenticeship]. Therefore, your employment will end without further notice on [ ], unless it is terminated earlier in accordance with the written statement of particulars of employment.
2.3 You acknowledge that continuation of this agreement is subject to the organisation continuing to receive funding for completion of the apprenticeship framework. In the event that the funding ends, the agreement will be terminated in accordance with the notice provisions in clause [ ] of the written statement of particulars of employment.
3 Apprenticeship details
3.1 You will be employed as an apprentice in connection with the following qualifying apprenticeship framework and level: [ ].
3.2 The skill, trade or occupation for which you are being trained is [ ].
3.3 The training provider is [ ]. The organisation reserves the right at its discretion to change the training provider.
4 Your duties
4.1 You are required to undertake the work set out in your job description and the duties set out in your [training plan]. The job description and [training plan] do not form part of your contract of employment.
4.2 You will report to [name] or such other person as the organisation nominates from time to time. You will be mentored by [name] or such other person as the organisation nominates from time to time, who will guide you through your [training plan].
During your apprenticeship, you
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An apprenticeship agreement is a legally binding contract between an employer and an apprentice that outlines the terms and conditions of their training arrangement. It sets out the roles and responsibilities of both parties, as well as the expectations and obligations that each must meet during the apprenticeship.
The agreement typically covers the length of the apprenticeship, the training program, the skills and knowledge the apprentice is expected to acquire, the wages and benefits the apprentice will receive, and the hours of work and time off the apprentice is entitled to.
Apprenticeship agreements are often used in skilled trades such as plumbing, electrical work, and carpentry, but they can also be used in other industries such as healthcare, hospitality, and IT. The goal of the apprenticeship is to provide the apprentice with on-the-job training and practical experience, while also ensuring that the employer receives a skilled and knowledgeable employee who meets the company's needs.
Direction:
Compliance
Compliance
This Apprenticeship agreement template incorporates relevant UK laws and HR standards, including those listed below:
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Apprenticeship law: Employers must comply with the law regarding apprenticeships and traineeships. This includes ensuring that the apprenticeship meets the minimum requirements for duration, training and assessment, and that the apprentice is enrolled onto an approved apprenticeship programme.
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National Minimum Wage and National Living Wage: Employers must pay apprentices the National Minimum Wage (NMW) or National Living Wage (NLW), depending on their age and length of service. The current NMW rates for apprentices are based on their age and stage of their apprenticeship.
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Working Time Regulations: Employers must comply with the Working Time Regulations, which set out the maximum working hours, rest breaks and holidays that employees are entitled to. Apprentices are entitled to the same rest breaks and holidays as other employees.
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Equality Act: Employers must not discriminate against apprentices on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. This includes ensuring that apprentices have access to the same opportunities, training and development as other employees.
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Health and Safety: Employers must ensure that the workplace is safe and that apprentices are protected from harm. This includes providing appropriate training, protective equipment and adequate supervision.
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Employment Rights: Apprentices are entitled to employment rights such as sick pay, annual leave, notice periods and redundancy pay, just like other employees. Employers must ensure that their apprenticeship agreement complies with these rights.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Apprenticeship agreement template, to understand the workflow.
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Timings
Timings
Follow these best practice actions to get the most from the Apprenticeship agreement template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Identify eligible employee for apprenticeship agreement. | HR | Ongoing Monitoring |
| 2 | Prepare the Apprenticeship Agreement document. | HR | Before Start Date |
| 3 | Review and finalise the agreement, ensuring compliance. | HR, Legal | Before Start Date |
| 4 | Provide the agreement to the employee for review and signing. | HR | Before Start Date |
| 5 | File a copy of the signed agreement in the employee's record. | HR | After Signing |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Apprenticeship agreement template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. Like the Apprenticeship agreement template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this template for my organisation?
Yes, in the Apprenticeship agreement template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the template?
Yes. Once purchased, you'll be able to download the Apprenticeship agreement template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Apprenticeship agreement template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
