Long term sick absence review meeting invitation letter template
Our Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.
Use this template to invite an employee on long term sick to a formal meeting to discuss their absence, what support they may need to facilitate a return to work, and document any adjustments that would be beneficial when they return.
- 2 pages / 313 words
- Instantly download as Word / PDF / plain text
- Suitable globally (check local legislation)
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Long term sick absence review meeting invitation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Absence review
I refer to your current absence from work which began on [DATE]. At this time you are currently signed off work until [DATE].
As you have been absent for [NUMBER] month[s] OR As [EVENT - e.g. I have now received a copy of your latest occupational health report] I would like to arrange a meeting with you on [DATE] at [TIME/LOCATION]. The aim of this meeting is to: [Select appropriate points from below depending on the nature of the absence and what needs to be covered]
- Obtain an update on your current health
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The Long-Term Sick Absence Review Meeting Invitation Letter requests the attendance of an employee for a discussion regarding their extended absence due to illness. It serves as a formal notification to the employee, outlining the purpose, date, time, and location of the meeting, along with any documents or information they may need to prepare in advance.
Additionally, it provides an opportunity for the employee to share any relevant medical updates or concerns and for the employer to discuss support options or potential return-to-work arrangements.
The letter aims to facilitate open communication and collaboration between the employee and the employer to address the underlying issues contributing to the prolonged absence effectively. It demonstrates the employer's commitment to supporting the employee's well-being while ensuring the efficient management of absences in the workplace. By inviting the employee to participate in the review process, the letter encourages dialogue and cooperation, ultimately helping to facilitate a successful return to work and reduce the impact of long-term sick leave on both the individual and the organisation.
Direction:
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Long term sick absence review meeting invitation letter template, to understand the workflow.
Long term sick absence management plan
Our Long Term Sick Absence Management Plan Template facilitates structured support for employees on extended sick leave, ensuring consistent management practices.
Long term sick absence review meeting script
Our Long Term Sick Absence Review Meeting Script ensures structured discussions to address employee health concerns and plan effective support strategies.
Practical example
Practical example
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Scenario
Emily Thompson, an employee at ABC Limited, has been on long-term sick leave for 30 days due to a serious illness. In preparation for the review meeting triggered by Emily's absence, HR Manager Sarah takes the initiative to call Emily to explain the process and provide support.
Initial Contact
Sarah reaches out to Emily via phone to discuss the need to hold a long term sick absnece review meeting, which has been triggered by Emily being off sick for 28 continuous days. She ensures that Emily feels supported and informed about the purpose of the meeting.
Explanation of the Process
During the call, Sarah explains to Emily the purpose of the review meeting, which is to discuss her absence, assess her current situation, and explore options for her return to work. Sarah provides details about the meeting agenda, including the topics that will be discussed and the opportunity for Emily to share any concerns or preferences.
Support and Reassurance
Sarah reassures Emily that the meeting is intended to be supportive and collaborative, aimed at addressing her needs and facilitating a smooth transition back to work. She encourages Emily to ask any questions or raise any concerns she may have about the process or her return to work.
Companion Accompaniment
Sarah informs Emily that she has the option to bring a companion or support person to the meeting if she wishes. She explains that the companion can provide moral support and assistance during the discussion.
Clarification of Next Steps
Before ending the call, Sarah ensures that Emily understands the next steps leading up to the review meeting. She confirms the date, time, and location of the meeting and advises Emily to reach out if she has any further questions or needs additional support before the meeting.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this Long term sick absence review meeting invitation letter template for small businesses?
Yes. The Long term sick absence review meeting invitation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this Long term sick absence review meeting invitation letter template compliant with 2025 UK employment law?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this Long term sick absence review meeting invitation letter template for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the Long term sick absence review meeting invitation letter template?
Yes. Once purchased, you'll be able to download the Long term sick absence review meeting invitation letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need a full HR toolkit, not just the Long term sick absence review meeting invitation letter template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Long term sick absence review meeting invitation letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
