Changes to terms and conditions of employment letter template
This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.
- 1 page / 213 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Changes to terms and conditions of employment letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Changes to Terms and Conditions of Employment
[Further to our discussions, ]I [am pleased to | can] [propose | confirm] the following [change[s] | addition[s]] to your terms and conditions of employment, which will take effect on [date]:
[Place of work
Your usual place of work will be [address], however the Company reserves the right to change this should the needs of the service require this.]
[Notice of termination
[number] months
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A Changes to Terms and Conditions of Employment letter is a letter that is used by an employer to inform an employee that there will be changes to their terms and conditions of employment. This could include changes to working hours, salary, benefits, job duties, or any other aspect of their employment.
The letter should outline the proposed changes in detail, including the effective date of the changes and the reason for them. It should also provide the employee with the opportunity to respond to the proposed changes and to raise any concerns or objections that they may have.
Overall, a Changes to Terms and Conditions of Employment letter is an important communication tool that can help to ensure that changes to employment arrangements are made in a clear, transparent, and legally compliant manner.
Direction:
Compliance
Compliance
This Changes to terms and conditions of employment letter template incorporates relevant UK laws and HR standards, including those listed below:
In many cases, changes to terms and conditions of employment may require the employee's agreement. In such cases, the letter may also include a section for the employee to sign indicating their agreement to the proposed changes.
It is important to note that any changes to terms and conditions of employment must be made in accordance with relevant laws and regulations, such as employment contracts, collective bargaining agreements, or employment law. Employers should ensure that they are complying with all necessary requirements and that any proposed changes are fair and reasonable.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Changes to terms and conditions of employment letter template, to understand the workflow.
Contract variation agreement letter
If you have reached an agreement with an employee regarding a variation to their contract / terms and conditions, issue this model letter template.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Changes to terms and conditions of employment letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. Like the Changes to terms and conditions of employment letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this template for my organisation?
Yes, in the Changes to terms and conditions of employment letter template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the template?
Yes. Once purchased, you'll be able to download the Changes to terms and conditions of employment letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Changes to terms and conditions of employment letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
