Maternity suspension on medical grounds letter template
Our Maternity Suspension on Medical Grounds Letter template helps employers navigate the process, ensuring clear, compassionate, and compliant communication with employees.
- 1 page / 213 words.
- Last updated 23/04/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Maternity suspension on medical grounds letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Maternity Suspension on Medical Grounds
I am writing to confirm that, following a recent medical assessment, we have decided to suspend you from work on medical grounds due to your pregnancy.
This decision has been made to protect your health and safety, as well as the health and safety of your unborn child, and to comply with our obligations under UK employment law. We understand that this may be
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A Maternity Suspension on Medical Grounds Letter is a letter that is issued to an employee who is pregnant and has been suspended from work due to medical reasons. The purpose of the letter is to confirm the decision to suspend the employee and to outline the reasons why the suspension has been deemed necessary.
The letter should explain that the suspension is necessary to protect the health and safety of the employee and their unborn child, as well as to comply with the employer's obligations under UK employment law. The letter should also provide information on the expected duration of the suspension and any benefits or entitlements that the employee will receive during this time.
In addition to providing information on the suspension itself, the letter should also outline the process for the employee's return to work. This may include information on any medical assessments or consultations that the employee must undergo before being allowed to return to work, as well as any adjustments or accommodations that may be required to ensure a safe and healthy work environment for the employee and their unborn child.
By providing a clear and concise Maternity Suspension on Medical Grounds Letter, the employer can demonstrate their commitment to protecting the health and safety of their employees and complying with UK employment law. The letter also helps to ensure that the employee is fully informed about the reasons for their suspension and what they can expect during this time.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned the letter should be issued before the employee's suspension takes effect and should be given to the employee in person or sent to them by registered post..
Compliance
Compliance
This Maternity suspension on medical grounds letter template incorporates relevant UK laws and HR standards, including those listed below:
Here are some key UK employment legislation that are relevant to the issuance of a Maternity Suspension on Medical Grounds Letter:
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The Health and Safety at Work Act 1974 places a legal duty on employers to ensure the health, safety and welfare of their employees.
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The Management of Health and Safety at Work Regulations 1999 require employers to carry out a risk assessment of their workplace and to take appropriate measures to eliminate or control any identified risks.
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The Employment Rights Act 1996 gives pregnant employees the right to be suspended from work on full pay if continuing to work could put their health or safety, or that of their unborn child, at risk.
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The Equality Act 2010 prohibits discrimination against employees on the basis of pregnancy or maternity.
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The Maternity and Parental Leave etc. Regulations 1999 require employers to provide pregnant employees with a risk assessment of their workplace, and to take appropriate action to address any identified risks.
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The letter should also provide information on any benefits or entitlements that the employee will receive during the suspension period, including their right to receive their full pay during this time.
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The employer should ensure that the employee is kept informed of any developments during the suspension period, including any changes to their expected return date or any additional medical assessments that they may be required to undergo.
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Employers must not discriminate against employees on the basis of their pregnancy or maternity status and must provide appropriate support and accommodations to ensure a safe and healthy work environment for their employees.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Maternity suspension on medical grounds letter template, to understand the workflow.
Pregnancy notification checklist form
Our pregnancy notification checklist is designed to guide managers through key steps when an employee notifies them verbally of their pregnancy.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Maternity suspension on medical grounds letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
