Transgender policy template
Our transgender policy sets out a framework for how employers can support staff who wish to take steps to change their gender identity, or have already done so.
- 5 pages / 1,886 words.
- Last updated 31/01/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Transgender policy
1 Overview
1.1 The purpose of this policy is to set out a framework for how staff who wish to take steps to change the gender identity, or have already done so will be supported.
2 Scope
2.1 This policy is applicable to all employees of [company name].
3 General principles
3.1 Policy statement
3.1.1 This policy outlines [Company's] dedication to making sure that transgender workers are treated with respect and dignity and are not given a disadvantage at work.
3.1.2 The policy outlines the actions we take to respect, support, and prevent discrimination against transgender employees.
3.1.3 The policy is applicable at all times during the employment relationship and covers all employees, contractors, temporary employees, and job candidates.
3.1.4 Failure to take account of this policy may result in disciplinary action.
3.2 Our commitment
3.2.1 [Company] holds the view that people perform better at work when they can be themselves and that diversity and inclusion improve the organisation.
3.2.2 We are dedicated to removing obstacles from hiring, promotion, and retention processes and to embracing and supporting transgender personnel. A crucial step in ensuring that transgender employees are appreciated and valued is to offer a workplace that is free of harassment, discrimination, or victimisation due to gender identity.
The
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The Transgender Policy is a comprehensive document outlining guidelines and procedures to support transgender employees in the workplace. It addresses issues such as gender identity recognition, restroom facilities, and confidentiality.
This policy aims to create an inclusive and respectful environment where transgender employees feel safe, valued, and supported.
By implementing a Transgender Policy, organisations demonstrate their commitment to diversity, equity, and inclusion. This policy helps to ensure compliance with anti-discrimination laws and fosters a culture of acceptance and understanding, promoting a positive work environment for all employees, regardless of gender identity.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Transgender policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
