PPE policy template
Our PPE Policy outlines guidelines to safeguard employees, ensuring they have appropriate protective gear for their roles and tasks.
- 2 pages / 427 words.
- Last updated 05/07/2024.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
PPE policy
1 Overview
1.1 When there are hazards to the health or safety of personnel that cannot be addressed by other methods, [Company] will supply and maintain appropriate personal protective equipment.
2 Scope
2.1 This policy applies to all employees of [Company].
3 General principles
3.1 An assessment will be performed to determine the adequacy of the personal protective equipment to be given, and the equipment will be supplied to employees free of charge.
3.2 When personnel are obliged to wear more than one piece of personal protective equipment, [Company] will guarantee that the products are compatible.
[Company] will offer enough information, instruction, training, and supervision to ensure that workers understand the purpose of the personal protective equipment, the hazards it protects against, how to use it, and the steps to be taken to ensure that the equipment is
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PPE is not a substitute for more effective control methods and its use will be considered only when other means of protection against hazards are not adequate or feasible.
It should be used in conjunction with other controls unless no other means of hazard control exist.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Compliance
Compliance
This PPE policy template incorporates relevant UK laws and HR standards, including those listed below:
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Personal Protective Equipment at Work Regulations 1992: Specifies the legal requirements for the provision and use of PPE in the workplace.
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Health and Safety at Work Act 1974: Imposes a general duty on employers to ensure the health, safety, and welfare of employees, including the provision and record-keeping of PPE.
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Management of Health and Safety at Work Regulations 1999: Requires employers to assess and manage risks to employees' health and safety, encompassing the use and documentation of PPE.
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Equality Act 2010: Ensures that the provision of PPE and associated records are handled without discrimination based on protected characteristics.
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Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within PPE issue record forms in compliance with data protection principles.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the PPE policy template, to understand the workflow.
PPE issue record form
Our PPE Issue Record Form template documents the issuance of personal protective equipment, ensuring compliance with safety regulations and employee protection.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The PPE policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
