Career break request letter template
Our Career Break Request Letter template simplifies the process for employees seeking a career break, making it easier to communicate their request and reasons effectively.
- 1 page / 231 words
- Instantly download as Word / PDF / plain text
- Suitable globally (check local legislation)
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Career break request letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I am writing to request a career break from my employment with [Company Name]. I have been with the company for [number of years] and have greatly appreciated the opportunities and support provided by the organization during my time here. However, I feel that I would benefit from taking some time away from work to pursue other interests and goals.
I am requesting a career break from [Start Date] to
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A Career Break Request Letter serves as a structured and formal means for employees to request a temporary interruption in their employment to pursue personal interests, education, or other commitments. It enables employees to present their reasons for the career break and outline the proposed duration and arrangements for their absence from work. By using this template, employees can initiate a transparent and constructive dialogue with their employer, promoting a fair and well-documented process for career break requests.
Direction:
Compliance
Compliance
This Career break request letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides employees the statutory right to request flexible working, which may include a career break.
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Equality Act 2010: Prohibits discrimination based on protected characteristics, ensuring fair treatment in considering career break requests.
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Working Time Regulations 1998: Sets out the statutory entitlement to paid annual leave, which may be used during a career break.
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Family and Medical Leave Act 1993: Offers eligible employees the right to take unpaid leave for family or medical reasons.
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Employment Rights Act 1996 (Part IXA): Establishes the right to parental leave, which may be relevant for employees seeking a career break for childcare responsibilities.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Career break request letter template, to understand the workflow.
Career break agreement letter
Our Career Break Agreement Letter template streamlines the process, making it easy to establish the terms and conditions for a successful career break.
Timings
Timings
Follow these best practice actions to get the most from the Career break request letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Employee submits a Career Break Request | Employee | N/A |
| 2 | Employer acknowledges receipt of the request | Employer | Within 1-2 days |
| 3 | Employer reviews the request and company policy | Employer | 1-2 weeks |
| 4 | Meeting with the employee to discuss the request | Employer & Employee | Within 2-3 weeks |
| 5 | Decision made on the career break request | Employer | Within 4 weeks |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this Career break request letter template for small businesses?
Yes. The Career break request letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this Career break request letter template compliant with 2025 UK employment law?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise this Career break request letter template for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access to the Career break request letter template?
Yes. Once purchased, you'll be able to download the Career break request letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need a full HR toolkit, not just the Career break request letter template?
If you're looking for broader support, we also offer toolkits and library bundles that include the Career break request letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.
