Shared parental leave acknowledgement letter template

Shared parental leave acknowledgement letter template cover image
Shared parental leave acknowledgement
Template
Shared parental leave acknowledgement letter template cover image
£9

Our Shared Parental Leave Acknowledgement Letter template assures prompt receipt of requests, enhancing transparency and leave coordination.

  • 1 page / 229 words
  • Instantly download as Word / PDF / plain text
  • Suitable for worldwide use (but check local legislation)
  • Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
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Shared parental leave acknowledgement letter

[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Shared parental leave acknowledgement

We are writing to confirm your Shared Parental Leave (SPL) and pay entitlements following your notification of intention to take SPL in accordance with our company's SPL policy.

As an eligible employee, you are entitled to up to 50 weeks of leave and up to 37 weeks of pay (subject to eligibility requirements). Your SPL and pay entitlements are as follows:

  • Start date of SPL: [Insert Start

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The purpose of the Shared Parental Leave (SPL) confirmation letter is to formally confirm to the employee their SPL entitlements and any pay entitlements that they may be eligible for, in accordance with the company's SPL policy and the statutory requirements under UK employment law.

The letter provides the employee with important information about the duration of their SPL period, including the start and end dates, the total number of weeks of SPL that they are entitled to take, and any pay entitlements that they may be eligible for.

The SPL confirmation letter is an important document for both the employee and the employer, as it sets out the terms and conditions of the employee's SPL period and any associated pay entitlements. This helps to ensure that both parties are clear on their respective obligations and responsibilities, and can help to avoid any misunderstandings or disputes in the future.

Overall, the purpose of the SPL confirmation letter is to support working parents in the workplace, by providing them with the information and support they need to make informed decisions about their family and work responsibilities.

Direction:
Issued from Employer (you) to Employee
Timing:
The Shared Parental Leave (SPL) confirmation letter, including any pay entitlement information, should be issued to the employee as soon as possible after they have notified the company of their intention to take SPL.

Extended guidance

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Compliance

This Shared parental leave acknowledgement letter template incorporates relevant UK laws and HR standards, including those listed below:

Here are some key pieces of UK employment legislation that govern Shared Parental Leave (SPL):

  • The Shared Parental Leave Regulations 2014: This legislation sets out the framework for SPL, including eligibility criteria, notice requirements, and entitlements to leave and pay.
  • The Employment Rights Act 1996: This act provides the legal basis for employees to take SPL and prohibits discrimination against employees who exercise their right to SPL.
  • The Equality Act 2010: This act prohibits discrimination on the basis of gender, pregnancy, maternity, or paternity in relation to SPL.
  • The Parental Leave Regulations 2013: These regulations set out the framework for parental leave, including the maximum amount of leave that can be taken in a given year and notice requirements.
  • The Maternity and Parental Leave etc. Regulations 1999: These regulations set out the entitlements to maternity and paternity leave and pay, which are closely linked to SPL entitlements.
  • The Working Time Regulations 1998: These regulations set out the maximum amount of working time allowed per week, which can impact the ability of employees to take SPL.

Frequently Asked Questions

  1. Can I use this template in my small business?

    Yes. The Shared parental leave acknowledgement letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

  2. Is this template compliant with 2025 UK employment law?

    Absolutely. Like the Shared parental leave acknowledgement letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

  3. Can I customise this template for my organisation?

    Yes, in the Shared parental leave acknowledgement letter template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

  4. Do I get instant access to the template?

    Yes. Once purchased, you'll be able to download the Shared parental leave acknowledgement letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

  5. What if I need more help, not just this template?

    If you're looking for broader support, we also offer toolkits and library bundles that include the Shared parental leave acknowledgement letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.