Disciplinary or grievance investigation checklist form template
Our Disciplinary or Grievance Investigation Checklist Form template ensures thorough and consistent investigations, maintaining fairness and compliance throughout the process.
- 1 page / 229 words.
- Last updated 07/05/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Disciplinary or grievance investigation checklist form
This checklist is a starting point and should be tailored to the specific circumstances of each investigation.
Date
[Insert Date]
Investigator(s)
[Insert Name(s)]
Complaint or Allegation
[Insert Description of Complaint or Allegation]
Review Complaint or Allegation
- Review the complaint or allegation to ensure it is complete and includes all necessary information.
Identify Witnesses
- Identify witnesses who have knowledge of the incident or situation.
- Schedule interviews with witnesses.
Gather Evidence
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The purpose of a disciplinary or grievance investigation plan is to provide a structured and systematic approach to conducting a fair and impartial investigation into a disciplinary or grievance matter in the workplace. The investigation plan serves as a roadmap for employers to follow when conducting an investigation, ensuring that all relevant information is gathered, and the investigation is conducted in a timely, thorough and objective manner.
By using a disciplinary or grievance investigation plan, employers can ensure that the investigation process is consistent, thorough, and objective, reducing the risk of any legal or ethical issues arising. The plan can also be used as a reference point for all parties involved in the investigation, ensuring that everyone is aware of the process and their role in it, which can help to reduce stress and anxiety for all parties involved.
It should be actioned as and when required.
Compliance
Compliance
This Disciplinary or grievance investigation checklist form template incorporates relevant UK laws and HR standards, including those listed below:
Here are some key UK employment legislations that support the implementation of a disciplinary or grievance investigation plan:
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Employment Rights Act 1996: This legislation requires employers to conduct disciplinary and grievance procedures in a fair and reasonable manner. A disciplinary or grievance investigation plan can help ensure that the employer meets this requirement by providing a clear and structured approach to the investigation process.
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ACAS Code of Practice: This Code provides guidance on how to handle disciplinary and grievance procedures in the workplace. The Code emphasises the importance of conducting a fair and thorough investigation, and a disciplinary or grievance investigation plan can help employers to meet the requirements of the Code.
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Data Protection Act 2018: This legislation requires employers to handle personal data in a fair and transparent manner. A disciplinary or grievance investigation plan can help employers to comply with this requirement by setting out the data protection considerations to be taken into account during the investigation.
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Human Rights Act 1998: This legislation incorporates the European Convention on Human Rights into UK law. The Act includes the right to a fair hearing, which means that employees have a right to a fair and impartial investigation. A disciplinary or grievance investigation plan can help ensure that the investigation is conducted in a fair and impartial manner, meeting the requirements of the Act.
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Equality Act 2010: This legislation prohibits discrimination in the workplace on the basis of certain protected characteristics. A disciplinary or grievance investigation plan can help ensure that the investigation is conducted in a non-discriminatory manner, meeting the requirements of the Act.
Overall, these legislations support the implementation of a disciplinary or grievance investigation plan in the UK workplace, ensuring that employers follow a fair and reasonable approach when conducting disciplinary and grievance procedures.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Disciplinary or grievance investigation checklist form template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
