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View full libraryThis TUPE Goodbye Letter provides a clear and considerate way for an outgoing employer to confirm an employee's transfer to a new employer under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE). It helps acknowledge the employee's contribution, confirm the transfer arrangements and provide useful information about the change of employer.
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If you are managing a TUPE transfer, the toolkit brings together practical HR templates covering planning, employee information, consultation, transfer and integration.
This template brings together the key information, sections and considerations you need to create a clear, comprehensive and professional HR document. Preview the document below.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Transfer of employment – a personal message
I am writing further to our previous communications about the transfer of [business / undertaking / service] from [outgoing employer] to [incoming employer]. As you are an employee assigned to the transferring [business / undertaking / service], your employment will transfer to [incoming employer] on [transfer date] in accordance with the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
This means that from [transfer date], [incoming employer] will become your employer. Your continuity of employment will transfer with you and your employment will continue with the incoming employer in accordance with the applicable TUPE arrangements.
What happens next
You are currently employed by [current company name]. On [transfer date] you will transfer your employment to [new company name] under the Transfer of Employment (Protection of Employment) Regulations 2006.This means that your contract of employment will be modified so as to substitute [new company name] as the employer in place of [current company name].
In all other aspects your contract
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This TUPE Goodbye Letter provides a personal and professional way for an outgoing employer to communicate with employees who are transferring to a new employer under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE). It can be used alongside formal TUPE communications to acknowledge the employee's contribution and explain the next steps.
The letter can confirm that the employee's employment is transferring to the incoming employer and provide the effective date of the transfer. It can also explain that the transfer is taking place under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).
Where TUPE applies, the employee's employment normally transfers to the new employer with continuity of employment preserved. The letter can provide reassurance about this while directing the employee to the formal transfer documentation for the detailed terms and arrangements.
The letter can confirm practical arrangements for the transfer, including who the employee will report to, where they should attend work and who they should contact if they have questions. Any specific measures or changes should be communicated accurately and consistently with the wider TUPE process.
A TUPE transfer can represent a significant change for employees, particularly where they have worked for the outgoing employer for many years. The letter provides an opportunity to thank the employee for their contribution and recognise their time with the organisation.
The closing section can welcome the employee to the next stage of their employment and encourage them to maintain a positive relationship with colleagues and the incoming employer. It should remain consistent with the formal information and consultation process and avoid making promises about future employment arrangements that have not been agreed.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the TUPE goodbye letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
The TUPE Transfer Confirmation Letter formally confirms to an employee that their employment is transferring to a new employer under the Transfer of Undertakings (Protection of Employment) Regulations 2006.
The TUPE Welcome Letter Template provides a professional way to welcome employees following a TUPE transfer and reassure them about the transition to their new employer.
Use these best practice actions, recommended timescales and process stages to understand when and how the TUPE goodbye letter should be used, helping ensure each step is handled consistently and appropriately documented.
Understand the common mistakes to avoid when using this HR template, helping you reduce risk, prevent unnecessary costs and ensure the process is handled correctly.
A TUPE goodbye letter is a communication from the outgoing employer to an employee whose employment is transferring to another employer. It can confirm the transfer arrangements, provide practical information and thank the employee for their contribution.
No. The letter is not a substitute for the information and consultation requirements under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE). Those requirements should be dealt with through the appropriate process before the transfer.
Where TUPE applies, continuity of employment will generally transfer with the employee to the incoming employer. The employee's individual circumstances and the particular transfer should be considered when communicating the effect of the transfer.
There is no single statutory deadline specifically for a goodbye letter. It is generally sensible to send it sufficiently close to the transfer date to be useful while ensuring that the information is consistent with the formal TUPE process and any arrangements already communicated.
Yes. A goodbye letter provides an appropriate opportunity to recognise an employee's contribution and thank them for their service. This is separate from the formal legal information that needs to be communicated about the transfer.
AI can produce a generic farewell letter, but HRDocBox provides structured, UK-focused HR documentation designed around practical employment processes. This template combines the personal nature of a goodbye letter with the key TUPE considerations that employers need to communicate clearly.
How this content is developed and reviewed
The TUPE goodbye letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing tupe HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
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