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Recruitment document package
Probation document library

Termination of probation letter template

When to use it

A model termination of probation letter template which is in line with best practice, contains clear and effective wording, and is easy to edit.

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],


Further to your recent review, this is confirmation that the decision has been made to terminate your employment with effect from [date].

The reasons for this decision are as follows:

  1. [You have not performed to the expected standards of [performance | conduct].]
  2. [Due to your [sickness | absence], it has not been possible to adequately assess your performance.]]

The full Termination of probation letter template will be available once purchased.

Reviewed 30 April 2022

Probation explained

Probation is the period during which a new employee is evaluated against company performance and behavioural standards to ensure that they are suitable for the job that they have been employed to fulfil.

Probation periods give you the opportunity to assess new recruits on the job. Probation periods commonly last for three months, six months, or a year.

It’s common for employers to discover, a few weeks into the employment relationship, that new hires don’t deliver the skills or performance they promised at interview, have poor timekeeping or attendance, or are a bad fit in terms of personality or organisational culture. Probationary periods allow you to manage the relationship more flexibly, so you can address problems before agreeing on a full contract.