Disciplinary appeal hearing invitation letter template
Our Disciplinary Appeal Hearing Invitation Letter Template facilitates transparent communication, ensuring a structured process for appeal hearings.
- 1 page / 73 words.
- Last updated 10/12/2022.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Disciplinary appeal hearing invitation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Disciplinary appeal hearing
You have appealed against [your dismissal | disciplinary action] notified to you on [date], confirmed to you in writing on [date].
Your
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A Disciplinary Appeal Hearing Invitation Letter is a formal letter sent to an employee who has appealed a disciplinary decision made by their employer. The letter invites the employee to attend a disciplinary appeal hearing, which is a formal meeting where the employee can present their case and argue against the disciplinary decision.
The letter typically outlines the date, time, and location of the appeal hearing, as well as any additional information that the employee needs to know, such as who will be present at the hearing and the format of the hearing.
The purpose of the appeal hearing is to allow the employee an opportunity to present their case and provide evidence to support their appeal. During the hearing, the employee may be accompanied by a representative, such as a trade union official or a colleague.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned no later than 2 clear working days prior to the hearing, to ensure that the appealant has reasonable time to prepare.
Compliance
Compliance
This Disciplinary appeal hearing invitation letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides guidelines on the right to appeal against disciplinary decisions.
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Equality Act 2010: Ensures fair treatment and prohibits discrimination during the appeal process.
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ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary appeals.
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Data Protection Act 2018: Ensures proper handling and privacy of employee data during the appeal process.
The hearing should normally be chaired by a senior manager or HR representative, who will listen to both sides of the argument before making a final decision. The decision made at the appeal hearing will be final, and there will be no further right of appeal.
The Disciplinary Appeal Hearing Invitation Letter should be written in a clear and concise manner, outlining the purpose and details of the hearing, as well as any relevant procedures that the employee needs to be aware of. It should be delivered to the employee in a timely manner to allow them adequate time to prepare for the hearing.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Disciplinary appeal hearing invitation letter template, to understand the workflow.
Disciplinary appeal hearing script
Our Disciplinary Appeal Hearing Script Template ensures an organised and fair process for addressing disciplinary appeals, resolving conflicts effectively.
Timings
Timings
Follow these best practice actions to get the most from the Disciplinary appeal hearing invitation letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Receive Disciplinary Appeal from employee | Appellant/HR/Supervisor | As issues arise |
| 2 | Collect Relevant Documentation | HR/Supervisor | Before the hearing |
| 3 | Schedule Appeal Hearing | HR | After collecting documentation |
| 4 | Customize Invitation Letter Template | HR | Before sending invitations |
| 5 | Issue Disciplinary Appeal Hearing Invitations | HR | Prior to the hearing |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Disciplinary appeal hearing invitation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
