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Termination of employment following previous warnings letter template

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Our Termination of Employment Following Previous Warnings Letter Template formalises dismissal after repeated warnings, ensuring compliance and clarity.

Use it to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.

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What is a Termination of employment following previous warnings letter?

The purpose of a Termination of Employment Following Previous Warnings Letter Template is to formally communicate to an employee that their employment is being terminated due to persistent misconduct or poor performance after prior disciplinary warnings.

The letter serves as a written record of the decision, clearly stating the reasons for termination and providing evidence of the employee's failure to improve despite previous warnings. The template aims to ensure procedural fairness by following the appropriate disciplinary process and adhering to relevant employment laws and regulations.

Additionally, it helps protect the interests of both the employer and the employee by providing a documented explanation for the termination.

Termination of employment following previous warnings letter template
termination of employment following previous warnings letter template

What legal and best practice aspects should employers be aware of?

  • Employment Rights Act 1996: Provides guidelines on fair reasons for dismissal, including persistent misconduct or poor performance after prior warnings.

  • Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics during termination.

  • ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary matters and emphasises the importance of clear communication during termination.

  • Data Protection Act 2018: Ensures that employee data related to termination, such as reasons and prior warnings, is handled securely and confidentially.

Termination of employment following previous warnings [Delete this line]


[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Termination of employment

On [date] you were informed in writing that you would be given a final written warning in accordance with the Company Disciplinary Procedure. In that letter you were warned that if your [conduct | performance] did not improve you were likely to be dismissed.

At the disciplinary hearing held on [date] it was decided that your [conduct | performance] was still unsatisfactory and that you be dismissed.

I am therefore writing to you to confirm the decision that you be dismissed in accordance with the Company Disciplinary Procedure and that your last day of service with the Company will be [date].

  • The reasons for your dismissal are [].

You have the right of appeal against this decision to HR Services within the time limits detailed in your Employee Handbook.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Direction

The Termination of employment following previous warnings letter template is issued by an employer
Employer
Issue path
The Termination of employment following previous warnings letter template is issued to an employee
Employee

Timing

As soon as possible after a disciplinary hearing has been held, and a decision is made.

Sequence

Previous step
Scripts
Disciplinary hearing script

Our Disciplinary Hearing Script Template ensures structured proceedings, promoting fairness and adherence to disciplinary policies during hearings.

This step
Termination of employment following previous warnings letter template
Next step
Letters
Dismissal appeal letter template

If you wish to appeal against your dismissal, send this model letter template to your previous employer.

Related articles

Why buy our Termination of employment following previous warnings letter template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get a process flowchart to help you adhere to best practice.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

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