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A Successful Alternative Employment Trial Period Confirmation Letter is used to confirm that an employee has successfully completed a trial period in an alternative role and that the Company has agreed that they will continue in the position. It records the outcome of the trial, confirms the employee's new role and terms, and provides a clear written record of the arrangement.
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[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Successful Alternative Employment Trial Period
I am writing further to the alternative employment trial period which commenced on [start date] and which was arranged in connection with [briefly explain the reason for the alternative employment, for example: the proposed redundancy of your previous role / a business restructure / a change in operational requirements].
I am pleased to confirm that your trial period has been successful and that the Company has agreed that you will continue in the role of [new job title] on a permanent basis with effect from [date].
Your new role
Your new position will be [job title], reporting to [name / job title].
Your principal responsibilities will include [brief description of responsibilities].
[Insert any
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When an employee is facing redundancy, a suitable alternative role may sometimes be offered on a trial basis to establish whether the role is appropriate for both the employee and employer. Where that trial is successful, this letter provides formal confirmation that the employee will continue in the alternative role and records the terms that will apply.
The letter confirms that the trial period has been successfully completed and that the employee will continue in the alternative position. This creates a clear record of the agreed outcome and avoids uncertainty about whether the trial arrangement has now become permanent.
The template provides space to confirm the new job title, responsibilities, reporting arrangements, salary and any other contractual changes. It also makes clear which existing terms and conditions will continue to apply.
Alternative employment trials are particularly relevant during redundancy situations. Where the employee successfully completes a trial of suitable alternative employment, the employer should ensure that the redundancy arrangements and any previously communicated termination arrangements are updated appropriately.
Where the employee remains employed by the same employer, the letter confirms that their continuous employment remains unbroken. This is important for employment rights and calculations that depend on length of service.
A successful trial should result in a clear understanding of the employee's ongoing role and terms. Confirming the arrangements in writing provides the employee with a useful record and gives HR and management a clear reference point for payroll, personnel records and future employment decisions.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Successful alternative employment trial period confirmation letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If you can offer suitable alternative employment for an employee in a redundant role, issue this model letter to them to offer the new role to them.
Use these best practice actions, recommended timescales and process stages to understand when and how the Successful alternative employment trial period confirmation letter should be used, helping ensure each step is handled consistently and appropriately documented.
Understand the common mistakes to avoid when using this HR template, helping you reduce risk, prevent unnecessary costs and ensure the process is handled correctly.
Where the employee and employer are satisfied that the alternative role is suitable, the employee can continue in the role. The employer should confirm the outcome and the applicable terms in writing.
Where the employee successfully moves into suitable alternative employment, the proposed redundancy arrangements will normally need to be reviewed and updated because the employee is continuing in employment. The precise position will depend on the circumstances of the redundancy and the alternative role.
Where the employee remains employed by the same employer, their continuous employment will generally continue. Employers should ensure that their HR and payroll records reflect the correct continuous service date.
HRDocBox combines deep HR knowledge, practical application and experience of real workplace situations. This template helps employers clearly record the successful outcome of an alternative employment trial and the contractual arrangements that will apply afterwards.
Alternative employment can form part of a redundancy process, meaning the wording needs to reflect more than simply a change of job title. HRDocBox combines UK employment-law knowledge, practical HR experience and regular review of employment developments to provide a more considered starting point.
A signed acknowledgement is useful evidence that the employee has received and understood the arrangements. Where the new role involves contractual changes requiring agreement, employers should ensure that those changes are properly agreed rather than relying solely on the employee's acknowledgement of receipt.
How this content is developed and reviewed
The Successful alternative employment trial period confirmation letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing redundancy processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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