Policies, contracts, letters, guidance and HR support tools for UK employers.
View full libraryIf you can offer suitable alternative employment for an employee in a redundant role, issue this model letter to them to offer the new role to them.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Offer of suitable alternative employment
We are pleased to conclude our recent discussions and formally offer you the position of [role] with effect from [date] reporting to [title]. I have enclosed a role profile.
The offer of this position is subject to a 4-week
Need the complete Redundancy process?
Explore the Redundancy templates toolkitAn Offer of suitable alternative employment letter is sent to an employee who has been identified as at risk of redundancy, offering them an alternative role within the company. This offer is made after a consultation process has taken place, during which the employer has explored all possible options to avoid making redundancies.
The letter should provide details of the alternative role, including job title, duties, pay, hours of work, and any other relevant terms and conditions of employment. It should also explain why the employer considers this to be a suitable alternative to the employee's current role, and outline the consequences of accepting or rejecting the offer.
If an employee accepts an offer of alternative employment, they will typically start their new role on a specified date. If they reject the offer, their employment may come to an end on the date originally proposed for their redundancy, unless there are other suitable roles available or they are entitled to a statutory redundancy payment.
It is important for employers to ensure that any offers of alternative employment are genuine and reasonable, and that they comply with all relevant employment laws and regulations.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Offer of suitable alternative employment letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If, after consultation, the decision has been made to confirm the redundancy of a role, send this model confirmation letter template to the employee affected .
If a trial period in a suitable alternative role has been successful, send this model letter to the employee to confirm their permanent appointment in the new role.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Offer of suitable alternative employment letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing redundancy processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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