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Voluntary redundancy application accepted letter template

Reading time 3 minutes (inc. support info). Reviewed 23/07/2023.
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If you have accepted an application for voluntary redundancy, send this model letter to the employee to confirm the outcome.

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What is a Voluntary redundancy application accepted letter?

A voluntary redundancy application accepted letter is a formal letter that an employer sends to an employee to confirm that their application for voluntary redundancy has been accepted. The letter typically confirms the terms of the redundancy package, including any redundancy payment, notice period, and any other benefits or entitlements.

The letter should also provide clear and accurate information about the process for leaving the company, such as the return of company property and the timing of the final payment. The employer may also include information about any support that is available to the employee, such as access to outplacement services or training opportunities.

A voluntary redundancy application accepted letter is an important document in the redundancy process, as it sets out the terms of the agreement between the employer and employee, and provides a record of the decisions and discussions that have taken place. The letter should be carefully drafted to ensure that it complies with all relevant employment laws and regulations, and that it is clear and unambiguous in its language and tone.

Voluntary redundancy application accepted letter template
voluntary redundancy application accepted letter template

What legal and best practice aspects should employers be aware of?

  • Statutory requirements: Employers must follow the statutory requirements for making a redundancy payment and must not discriminate against any employees on the basis of any protected characteristics such as age, gender, race, religion, or sexual orientation.

  • Consultation process: Employers must follow a fair consultation process with employees to avoid any potential claims of unfair dismissal or discrimination.

  • Voluntary nature: Employers must ensure that employees have made a voluntary decision to apply for redundancy and that they have not been coerced or pressured into doing so.

  • Communication: Employers should provide clear and accurate information to employees about their redundancy package, including any entitlements to notice pay, holiday pay, and other benefits.

  • Timelines: Employers must provide employees with the appropriate notice period before their redundancy takes effect.

  • Confidentiality: Employers should ensure that they maintain the confidentiality of any discussions and decisions related to the redundancy process.

  • Support: Employers should provide employees with appropriate support, such as outplacement services or access to training and development opportunities, to help them transition to their next role.

Voluntary redundancy application accepted [Delete this line]


[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Re: Your application for voluntary redundancy

Following our letter to you of [date] in which we invited employees to apply for voluntary redundancy, we have had the opportunity to review all the applications for voluntary redundancy that were submitted and are now in a position to communicate our decision regarding your application.

I am pleased to be able to inform you that [Company] has decided to accept your application for voluntary redundancy.

[EITHER]

We will need to meet with you to discuss and finalise the details of the termination of your employment and we will write to you separately in the next few days to arrange a meeting for this purpose.

[OR]

As per our policy, you will receive a severance package that includes [details of severance package and support, such as outplacement services], and we will provide you with information on how to claim these benefits.

Please note that your final day of work will be [date], and we ask that you return any company property in your possession, such as keys, ID badges, or equipment, on or before that date.

We want to thank you for your hard work and dedication during your time with us. You have been a valuable member of our team, and you will be missed.

If you have any questions or concerns, please do not hesitate to contact us. We wish you all the best for the future.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Direction

The Voluntary redundancy application accepted letter template is issued by an employer
Employer
Issue path
The Voluntary redundancy application accepted letter template is issued to an employee
Employee

Sequence

Previous step
Letters
Invitation to discuss voluntary redundancy application letter template

If you receive an application for voluntary redundancy, send this model letter to an employee as an invitation to a meeting to discuss it.

This step
Voluntary redundancy application accepted letter template
Next step
Letters
Voluntary redundancy agreement terms letter template

This template outlines the terms and conditions of a voluntary redundancy agreement, including any relevant financial compensation, notice periods, and other considerations.

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