Invitation to discuss voluntary redundancy application letter template
Supporting information
If you receive an application for voluntary redundancy, send this model letter to an employee as an invitation to a meeting to discuss it.
Invitation to discuss voluntary redundancy application letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Re: voluntary redundancy application
Following our letter to you dated [date] in which we confirmed that your application for voluntary redundancy had been accepted, I would like to invite you to a meeting with [name] on [date] at [time], to be held at [venue].
You may, if you wish, bring a colleague or trade union representative with you to the meeting. [Name] from the [HR department/external HR consultant] will also attend.
The purpose of the meeting will be to discuss the details of your employment through voluntary redundancy, to seek clarification, discuss potential redundancy terms, and for you to ask any questions.
If the date or time that we have proposed for this meeting is not suitable for you, please contact [name] to arrange an alternative date or time. Otherwise, please confirm (by contacting [name] on [phone number and/or e-mail address]) that you will attend the meeting and by whom you will be accompanied (if you wish to be accompanied).
Protected before purchase.
Protected before purchase.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
An Invitation to Discuss Voluntary Redundancy Application letter invites an employee to a meeting to further discuss their application for voluntary redundancy.
The letter includes details of the consultation meeting, such as the date, time, location, and attendees. It also outlines what the employee can expect, including the opportunity to ask questions or provide additional information.
Extended guidance
Employment law compliance
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Employment Rights Act 1996: Provides the legal framework for employee rights, including provisions for redundancy, consultation, and unfair dismissal.
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Redundancy Payments Act 1965: Establishes the right to receive statutory redundancy payments for eligible employees.
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The Trade Union and Labour Relations (Consolidation) Act 1992: Outlines the rights and obligations of employers and employees regarding redundancy consultation with employee representatives or trade unions.
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The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE): Covers situations where a business or undertaking is transferred from one employer to another, ensuring that employees' rights are protected, including in cases of redundancy.
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Equality Act 2010: Prohibits discrimination, including redundancy based on protected characteristics such as age, disability, gender, race, religion, or sexual orientation.
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Employment Equality (Age) Regulations 2006: Provides specific protection against age discrimination in relation to redundancy.
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Part-Time Workers (Prevention of Less Favourable Treatment) Regulations 2000: Ensures that part-time workers are not treated less favorably in redundancy situations compared to their full-time counterparts.
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Flexible Working Regulations 2014: Gives employees the right to request flexible working arrangements, which could be relevant in the context of redundancy negotiations.
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Employment Rights (Northern Ireland) Order 1996: Provides similar protections to the Employment Rights Act 1996 but specifically for employees in Northern Ireland.
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Health and Safety at Work Act 1974: Places a duty on employers to ensure the health, safety, and welfare of their employees, including during redundancy processes.
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ACAS Code of Practice on Redundancy: Although not legally binding, this code provides practical guidance on handling redundancy situations fairly and effectively, promoting good practice in consultation and communication with employees.
Documentation sequence
Voluntary redundancy application form template
This form enables employees to formally submit their voluntary redundancy applications, capturing necessary details and declarations.
Voluntary redundancy application accepted letter template
If you have accepted an application for voluntary redundancy, send this model letter to the employee to confirm the outcome.
