Dismissal appeal outcome confirmation letter template
Supporting information
If a former employee has appealed against their dismissal and an appeal hearing has been held, send this model letter as confirmation of the outcome.
Dismissal appeal outcome confirmation letter
[Add Logo]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I refer to the appeal meeting held on [date] in response to your appeal against your dismissal, which was communicated to you by letter dated [date].
I write further to the appeal hearing held on [date], at which you [were | were not] accompanied.
After a careful consideration of all the surrounding circumstances of your case, I have decided that [Company] will uphold the decision to dismiss you. The reason for this is [state reasons].
Your dismissal will be effective from the original date communicated to you in the dismissal letter dated [date].
[OR
After a careful consideration of all the surrounding circumstances of your case, I have decided that [Company] will allow your appeal, [and] revoke the dismissal [and remove all record of the [nature of the incident] from your record].
OR
After a careful consideration of all the surrounding circumstances of your case, I have decided that [Company] will allow your appeal and revoke the dismissal but substitute [nature of alternative penalty, for example a warning] in place of the dismissal.
You are hereby formally warned that any [reccurrence of [state nature of offence] or commission of any other act of misconduct/failure to improve] may render you liable to dismissal without further prior warning.]
In the event that [you commit no further disciplinary offences/your performance shows satisfactory and sustained improvement] within the next [number] months, this warning will lapse [and will be removed from your record/but will be retained on your record but not relied on for disciplinary purposes].]
I would add that there is no further appeal against this decision.
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Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
A dismissal appeal hearing outcome letter is an important document that serves several purposes:
- To inform the employee of the outcome of their dismissal appeal: The letter provides the employee with clear information on whether their appeal was successful or not and the reasons for the decision.
- To demonstrate procedural fairness: The letter confirms that the appeal process was conducted fairly and objectively, and that the employee had the opportunity to present their case.
- To document the decision: The letter provides a written record of the appeal decision, which may be needed in the event of any future legal action.
- To provide guidance and support: The letter may include information on any further action required by the employee, such as attending a further meeting or returning to work. It may also provide guidance and support to the employee during a difficult period.
- To avoid misunderstandings or miscommunication: A clear and concise dismissal appeal hearing outcome letter can help to avoid any misunderstandings or miscommunication between the employer and employee, and can help to resolve any remaining issues quickly and effectively.
In summary, a dismissal appeal hearing outcome letter is an important document that helps to ensure that the appeal process is conducted fairly and objectively, and that both the employer and employee are aware of the outcome and any further action required.
Extended guidance
Employment law compliance
The letter should be sent as soon as possible after the hearing, and should include the following information:
- The decision reached by the appeal panel, including whether the original decision to dismiss the employee has been upheld or overturned.
- The reasons for the decision, including any new evidence or arguments presented during the appeal hearing.
- Any steps that will be taken as a result of the decision, such as reinstating the employee or offering alternative employment.
- Any further action required by the employee, such as attending a further meeting or returning to work.
The letter should be written in clear and concise language, and should avoid using technical or legal terms that the employee may not understand. It should also be sensitive to the employee's feelings, and should provide guidance and support where appropriate.
If the appeal is successful and the employee is reinstated, the outcome letter should also include details of any back pay, benefits or other compensation that the employee is entitled to receive.
It is important to ensure that the dismissal appeal hearing outcome letter is accurate, complete and free from ambiguity, as it may be used as evidence in any subsequent legal proceedings.
Documentation sequence
Dismissal appeal hearing script
Our Dismissal Appeal Hearing Script template guides structured appeal discussions, ensuring a fair and comprehensive review of the dismissal decision.
