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Our Probation Introduction Letter Template clarifies probation terms, setting expectations for both employer and new employee with ease.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Your probationary period
As you know, your employment is subject to a probationary period of [three | six] months. The purpose of this period of probation is to allow both you and [name of individual/the manager] to assess objectively whether or not you are suitable for the role. During the probationary period, [name of individual/the manager] will monitor your performance and progress and provide regular feedback to you. [Name of individual/the manager] will also provide guidance and support as required and will carry out informal review meetings with you on a monthly basis (from which written records will be kept).
[Name of individual/the manager] has put together a probation plan setting out what is expected
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For more value, this is also found in our Full library and Probation templates toolkit
A probation introduction letter is essential for the following reasons:
Overall, a probation introduction letter helps to set clear expectations and provide important information to the employee, while also protecting the employer in the event of any disputes or issues that may arise during the probationary period.
Check which resources should be implemeted before and/or after the Probation introduction letter template, to understand the workflow.
A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.
Our Probation Review Meeting Invitation Letter Template schedules structured discussions, ensuring clarity and preparation for employee evaluations.
This Probation introduction letter template incorporates relevant UK laws and HR standards, including those listed below:
Employment Rights Act 1996: Provides guidelines on the use and duration of probationary periods, ensuring employees are informed of their probation status.
Equality Act 2010: Ensures that probationary periods are not used for discriminatory purposes and that all employees are treated fairly and equally.
Data Protection Act 2018: Ensures that employee data related to probationary periods is handled securely and confidentially.
Employment Contracts: The letter template should align with the terms of the employment contract and any policies or guidelines related to probation.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Yes, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Probation introduction letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI-generated templates can be useful as a starting point, but they may not reflect current UK employment legislation, your organisation's specific circumstances, or the wider HR process. This professionally drafted template has been prepared using current UK employment law and HR best practice, helping reduce the need for significant amendments.
Probation toolkit
12 templates
£34.90
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