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Our Probation Introduction Letter Template clarifies probation terms, setting expectations for both employer and new employee with ease.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Your probationary period
As you know, your employment is subject to a probationary period of [three | six] months. The purpose of this period of probation is to allow both you and [name of individual/the manager] to assess objectively whether or not you are suitable for the role. During the probationary period, [name of individual/the manager] will monitor your performance and progress and provide regular feedback to you. [Name of individual/the manager] will also provide guidance and support as required and will carry out informal review meetings with you on a monthly basis (from which written records will be kept).
[Name of individual/the manager] has put together a probation plan setting out what is expected
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For more value, this is also found in our Full library and Probation templates toolkit
A probation introduction letter is essential for the following reasons:
Overall, a probation introduction letter helps to set clear expectations and provide important information to the employee, while also protecting the employer in the event of any disputes or issues that may arise during the probationary period.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Probation introduction letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
A welcome letter to a new employee gets them excited for their first day, prepares them for orientation and gives necessary first-day info.
Our Probation Review Meeting Invitation Letter Template schedules structured discussions, ensuring clarity and preparation for employee evaluations.
Employment Rights Act 1996: Provides guidelines on the use and duration of probationary periods, ensuring employees are informed of their probation status.
Equality Act 2010: Ensures that probationary periods are not used for discriminatory purposes and that all employees are treated fairly and equally.
Data Protection Act 2018: Ensures that employee data related to probationary periods is handled securely and confidentially.
Employment Contracts: The letter template should align with the terms of the employment contract and any policies or guidelines related to probation.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Probation introduction letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing probation processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Probation toolkit
12 templates
£34.90
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