Probation review meeting invitation letter template
Our Probation Review Meeting Invitation Letter Template schedules structured discussions, ensuring clarity and preparation for employee evaluations.
If you have an employee on their probation period and you would like to meet with them to review their progres, issue this model invitation letter.
5 mins
What is a Probation review meeting invitation letter?
A Probation review meeting invitation letter is a formal letter that an employer sends to an employee who is on probation. The purpose of the letter is to inform the employee that their probation period is coming to an end and that a review meeting will be scheduled to discuss their progress and performance.
It is important that the letter is written in a clear and concise manner and that the employee is given sufficient notice to prepare for the meeting.
No later than 2 clear working days prior to the meeting, to ensure that the employee has reasonable time to prepare
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What steps should I take to ensure the effective, compliant execution of this letter?
| Step | Description | Responsibility | Timing |
| 1 | Identify the need for a Probation Review Meeting | Supervisor/Manager | As required |
| 2 | Prepare the Probation Review Meeting Invitation Letter | HR Department | 14 days before the meeting |
| 3 | Send a Probation Review Meeting Invitation Letter to the employee | HR Department | 14 days before the meeting |
| 4 | Conduct the Probation Review Meeting | Supervisor/Manager | On the scheduled date |
| 5 | [Optional] Issue the Probation Review Outcome Letter | HR Department | After the meeting |
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What legislation or best practices underpin this template / should I be aware of?
When issuing a Probation review meeting invitation letter in the UK, there are a few key employment laws that should be considered:
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Employment Contracts: The employment contract should be reviewed to ensure that it sets out the conditions that must be met for the employee to successfully complete their probationary period.
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Notice: Employers should give the employee sufficient notice of the probation review meeting to allow them to prepare. This may be outlined in the employment contract or in the company's policies and procedures.
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Discrimination Law: Employers must ensure that the probation review process is not discriminatory in any way. This means that the review process must not be based on the employee's race, gender, age, disability, religion, sexual orientation or any other protected characteristic.
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Performance Management: Employers must ensure that the probation review process is fair and objective, and that employees are given adequate support and guidance to improve their performance.
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Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.
Probation review meeting invitation [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Probation review meeting
As you are aware, you are currently on probation in your role as [Job Title]. I am writing to invite you to attend a probation review meeting to discuss your progress and performance to date.
The meeting will take place on [Date] at [Time] and will be held in [Location]. [You are entitled to be accompanied to the meeting by a colleague or trade union representative if you wish.]
The purpose of the meeting is to review your progress and performance during your probationary period and to assess whether you have met the conditions set out in your employment contract for successfully completing your probation.
In preparation for the meeting, you should review your job description and the conditions set out in your employment contract. You should also be prepared to discuss any issues or concerns you may have regarding your role or the probationary process.
If you have any specific requirements or adjustments that you would like us to make to enable you to participate fully in the meeting, please let me know as soon as possible.
If you have any questions or concerns regarding the meeting, please do not hesitate to contact me.
I look forward to meeting with you and discussing your progress and performance to date.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Probation introduction letter template
Our Probation Introduction Letter Template clarifies probation terms, setting expectations for both employer and new employee with ease.
Probation review form template
Our Probation Review Form Template streamlines evaluation, ensuring consistent and objective assessments during the probationary period.
Why buy our Probation review meeting invitation letter template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
