Policies, contracts, letters, guidance and HR support tools for UK employers.
View full library
Our Probation Review Meeting Invitation Letter Template schedules structured discussions, ensuring clarity and preparation for employee evaluations.
If you have an employee on their probation period and you would like to meet with them to review their progres, issue this model invitation letter.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Probation review meeting
As you are aware, you are currently on probation in your role as [Job Title]. I am writing to invite you to attend a probation review meeting to discuss your progress and performance to date.
The meeting will take place on [Date] at [Time] and will be held in [Location]. [You are entitled to be accompanied to the meeting by a colleague or
To view in full, make a purchase
For more value, this is also found in our Full library and Probation templates toolkit
A Probation review meeting invitation letter is a formal letter that an employer sends to an employee who is on probation. The purpose of the letter is to inform the employee that their probation period is coming to an end and that a review meeting will be scheduled to discuss their progress and performance.
It is important that the letter is written in a clear and concise manner and that the employee is given sufficient notice to prepare for the meeting.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Probation review meeting invitation letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Probation Introduction Letter Template clarifies probation terms, setting expectations for both employer and new employee with ease.
Our Probation Review Form Template streamlines evaluation, ensuring consistent and objective assessments during the probationary period.
Use these best practice actions, recommended timescales and process stages to understand when and how the Probation review meeting invitation letter should be used, helping ensure each step is handled consistently and appropriately documented.
When issuing a Probation review meeting invitation letter in the UK, there are a few key employment laws that should be considered:
Employment Contracts: The employment contract should be reviewed to ensure that it sets out the conditions that must be met for the employee to successfully complete their probationary period.
Notice: Employers should give the employee sufficient notice of the probation review meeting to allow them to prepare. This may be outlined in the employment contract or in the company's policies and procedures.
Discrimination Law: Employers must ensure that the probation review process is not discriminatory in any way. This means that the review process must not be based on the employee's race, gender, age, disability, religion, sexual orientation or any other protected characteristic.
Performance Management: Employers must ensure that the probation review process is fair and objective, and that employees are given adequate support and guidance to improve their performance.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Probation review meeting invitation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing probation processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Probation toolkit
12 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Recruitment library
130 templates
Full library
776 templates